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Administrative Support Specialist

2 months ago

Ellensburg, United States Prairie Quest Consulting Full time $21 - $26
Job DescriptionJob Description

PQC is seeking an experienced Administrative support professional to work onsite in Ellensburg, WA.

BACKGROUND

The Interior Columbia Basin Office at Ellensburg, Washington, implements the several statutory authorities of the National Marine Fisheries Service within the Middle and Upper Columbia River Basins. The Ellensburg office houses a branch office, including a field station in La Grande, Oregon, and shares ICBO administrative services with offices in Boise, Idaho, and Portland, Oregon.

SCOPE

This task order is to provide comprehensive administrative support services to the Ellensburg office specifically, and to contribute to administrative support needs ICBO‐wide. Reception, records management, preparation of travel orders, maintaining supplies and vehicles, editing documents, organizing meetings.

The task includes the full range of general office clerical duties. Including but not limited to telephone and front desk reception, filing and data entry, assistance to professional staff in arranging travel and meetings, maintaining office supplies inventory, keeping vehicle fleet records current. Higher performance‐level tasks will include formatting and editing regulatory documents to ensure compliance with given standard formats (including 508 compliance), website editing, maintaining budget tracking spreadsheets, other duties as assigned.


SPECIFIC TASKS

• Office reception at front desk and incoming telephone calls.

• Arrange requested travel for ICBO staff.

• Filing of administrative records and other documents.

• Find and deliver requested historic project documents and files.

• Formatting and editing of documents and reports.

• Receive, date stamp, and route USPS, UPS and FedEx deliveries.

• Collect, package, and post all outgoing mail and parcels.

• Perform periodic office safety inspections.

• Order office supplies.

• Routine vehicle maintenance and reporting.

• Document copying and binding.

• Coordinate with GSA and building management regarding facility issues.

• Assist Division Manager with data entry, management, QC, and burn‐rate tracking, in budgetary google workbooks.

• Schedule and set up meetings.

• Take notes at meetings and compose meeting minutes.

• Serve on teams that update websites and develop shared records management protocols.


Qualifications:

• Expertise in Microsoft Office Professional suite of software applications.

• Minimum of three years’ experience working in E2 travel management system.

• Expertise in Google suite of software applications.

• Expertise in Adobe Acrobat Professional software application.

• Experience in editing formulas and formats and data entry to budget tracking spreadsheets.

• Interpersonal skills to consistently maintain productive and pleasant rapport with diverse personalities.

• Strong written English language skills, sufficient to edit draft regulatory documents and scientific reports to comply with specified formats and with nearly no errors. Minimum of three years’ experience.

PQC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In addition to federal law requirements, PQC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.