Fiscal Specialist 2 Position

2 weeks ago

Ellensburg, Washington, United States Central Washington University Full time

About the Position:

The Central Washington University Fiscal Specialist 2 role is a key member of our High School Partnerships and Continuing Education teams in Ellensburg, Washington. This position provides fiscal oversight for the High School Partnerships and Continuing Education departments, working closely with other fiscal specialists to ensure the overall fiscal health of the departments.

Key Responsibilities:

  • Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding.
  • Develop budgets for departments/programs, preparing forms for contracts and agreements, and assist in development of schedules for self-sustaining accounts.
  • Analyze, modify, and recommend improvements in fiscal recordkeeping systems, using knowledge of accounts and program interrelationships, data flow, audit trails, and controls.
  • Forecast fiscal needs/commitments, develop long-term planning documents, and participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projections.
  • Prepare invoices for billing to third party payers and requisitions for payment of reimbursement.
  • Prepare specialized reports, conduct special studies to research and/or justify fiscal requests/needs, and prepare reports for participants and active engagement on the fiscal side of enrollments for all programs.
  • Interact with external customers to clarify invoices, investigate issues, and resolve queries, and reconcile billings/payments for third party payers.
  • Consult with state agencies for guidance in specialty program changes and recommendations based on departmental trends, and consult with funding agencies to resolve problems and/or obtain approval for deviations from authorized procedures and forms.
  • Prepare and send specialized monthly reporting to third party payers, conduct research to resolve variances between reporting sources, and review variances in budget, recommending corrective actions.
  • Interact with internal customers to research payments and direct fiscal postings, select, develop, implement, and/or modify manual or automated fiscal reporting/tracking systems to address specific unit needs, and regularly update Director(s) on fiscal health of unit.
  • Pull reports from systems to provide updates as needed/requested, attend staff meetings to provide updates to all staff on fiscal matters, and assist in Summer Institute by traveling with the team, presenting fiscal information, making necessary purchases such as, but not limited to, hotel and food.

Requirements:

  • Experience working with budgets performing such functions as budget projections, reconciliations, generating reports, balancing multiple budgets, reviewing expenditures, recognizing inconsistencies, and initiating budget transfers.
  • Demonstrated evidence of interpersonal skills, including excellent written and verbal communication skills, and ability to work cooperatively and with flexibility with departments with varying program structures.
  • Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds, and experiences.
  • Experience with Microsoft applications with a focus on Word, Access, and Excel.
  • OR equivalent combination of education or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications:

  • Bachelor's degree in accounting, finance, business administration, or closely related field.
  • Experience working in an enterprise accounting system (PeopleSoft, Oracle, etc.).
  • Experience with extracting data from an Enterprise Resource Planning (ERP) System or other similar systems.
  • Fiscal experience with a state/government entity and/or in a higher education setting.
  • Operating knowledge of Concurrent Enrollment and/or Continuing Education.
  • A record of promoting inclusivity in the work environment.
  • Ability to incorporate multicultural perspectives and issues into everyday conversations.

Competencies:

  • Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
  • Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
  • Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
  • Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
  • Commitment to Diversity: Recognizes the value of diversity and helps create an environment that supports and embraces diversity.

Pay, Benefits, & Work Schedule:

This position is based on the range 43 of the Washington State Classification Listing, which has a minimum annual salary of $44,736 and maximum annual salary of $59,844. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

The schedule/appointment is Monday - Friday, 8:00am-5:00pm (1 hour lunch). Working conditions include work performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks, and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information, please visit Benefits, Perks, and Leave. An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.

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