Vital records Coordinator

3 weeks ago


Indianapolis, United States nLeague Full time
Job DescriptionJob Description

Job id: 744940

Department: DOH

Position: Program Coordinator

Location: 2 N. Meridian St., Indianapolis

Duration:12 + Months

Shift 1: 8:00 AM to 4:30 PM

  • This position is a 1-year engagement with the possibility of renewal.
  • Work hours are 8-4:30 pm daily. 37.5 hours per week.
  • Program Coordinator, Division of Vital Records- Data Quality.
  • Working Title: Data Quality Associate
  • As the Program Coordinator, you will be responsible for assisting with the day-to-day program needs of the Vital Records Data Quality team.
  • The purpose of this position requires the candidate to be focused on data-driven policy to determine appropriate evidence-based activities directly related to birth, death, and fatal death.
  • This position requires professionalism, confidentiality, and tact when dealing with our internal and external stakeholders.

Essential Duties/Responsibilities:

  • Outreach to our data providers to resolve outstanding records or data quality issues.
  • Analyze data, error reports, and other validity-related issues.
  • Research and compile information on specific aspects of the program such as procedures, needs and
  • policies
  • Ensures that queries, data analysis, and other daily functions are performed
  • Answer basic customer questions about data quality policies and procedures.
  • Receives correspondence, determines appropriate action, and composes replies
  • Establish, organize, and maintain current and historical files related to the program.
  • Collect information to help in the preparation of program reports
  • Schedule, prepare, and disseminate all program-related training materials and resources to our Local Health Departments.
  • The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee and may change or be reassigned at any time.

Job Requirements:

  • Associate degree or 3 years of experience in program coordination.
  • General knowledge of the program area.
  • Working knowledge of applicable legislation, guidelines, agency policy, and professional standards and practices.
  • Extensive attention to detail.
  • Ability to research and compile specific topics related to the program area.
  • Ability to communicate orally and in writing.
  • Ability to work under deadline.
  • Ability to operate effectively in a group decision-making process.
  • Tact in dealing with other agency personnel and the public.

Required skills:

  • Strong Microsoft Excel Experience, including preparing spreadsheets, reports, Pivot tables.
  • Prior experience working with statistics/data including formulating reports utilizing the data.
  • Prior experience keeping meeting minutes/notes.
  • Prior customer service experience
  • Strong data entry experience
  • Experience with Microsoft Office. Outlook, Word, Excel, Teams
  • Ability to communicate effective and professional, both verbally and in writing, to multi-professional agencies.
  • Ability to think critically and problem solve
  • Ability to assess issues and take action to solve without direction



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