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Records Analyst

2 months ago

Indianapolis, United States Indiana BMV Full time
Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, youll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, youll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we dont just talk about diversity and inclusion-we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indianas population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our states quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

Reponsible for prepping and scanning various types of INDOT documents. On some occasions a coversheet needs to be done. Once the documents are scanned a thorough audit needs to be done to make sure the documents have been scanned properly and uploaded in the right place.

Salary Statement:

The salary for this position traditionally starts at$31,668.00but may be commensurate with education or work experience.

Location:

This position is located in INDOTs Indianapolis Central Office.

A Day in the Life:

The essential functions of this role are as follows:

  • Followsenior analysts instructions and assistin implementation of forms/records analysis projects.
  • Processincoming records in accordance with retention schedules and consultwith senior Records Analyst or agency Program Director to determine which records should be stored permanently for historical significance.
  • Accessionor record, according to order of acquisition, incoming records by agencies and categories.
  • Preparedescriptive records labeling and card catalog, accession register and inventory for permanent and/or Archival storage of records.
  • Pickup and directtransferring of agency records to Archives.
  • Locaterequested references and coordinates Record Center items.
  • Provideguidance to clerks and temporary employees on special projects.
  • Receiveinstruction and training in records/forms analysis from senior analysts.
  • Implementconfidentiality procedures for forms and other records and follows established security measures.
  • Assistin implementing paperwork simplification projects and prepares records for disposal or storage according to senior analysts instructions.
  • Moveand shelfrecords as instructed by senior co-workers.
  • Assistwith forms design.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What Youll Need for Success:

You must meet the following requirements to be considered for employment:

  • Knowledge and skill typically acquired through a bachelors degree; related academic training plus comparable work experience or comparable work experience alone may substitute for a bachelors degree where appropriate.
  • Practical knowledge of agency policy, practice and objectives including structure and principles of laws and administrative rules concerning legal, historical and administrative value of records.
  • Practical knowledge of history regarding judging historical significance of records.
  • Practical knowledge of research methods and practices needed to direct or inform patrons of location of references.
  • Practical knowledge of practices and methods of Records Analysis and storage related to retention methods, organizing and cataloging of records for retrieval and appropriate accessioning of records.
  • Working knowledge of information management process: from forms development, through agency use and retention, to final disposition in Records Center or Archives.
  • Working knowledge of printing and bindery methods, techniques and/or practices used for proper records retention and storage.
  • Working knowledge of principles of forms design.
  • Working knowledge of, and ability to use, modern office equipment including typewriters, personal computers, copiers and other equipment.
  • Ability to lift heavy boxes of records and work in dusty, confined storage spaces.
  • Ability to communicate effectively.
Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parkingfor most positions
  • Free LinkedIn Learningaccess

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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