Administrative Assistant

1 month ago

Omaha, United States 360 Community Services Full time
Job DescriptionJob DescriptionSalary: $16.00 - $19.00

Summary Description:

Under the direction of a Senior Officers, the Administrative Assistant provides excellent customer service and administrative support for senior officers, department directors, and external consumers.  The responsibilities of this job include providing reception/clerical activities, office supply management, and completion of special projects. The Administrative Assistant position is a full-time position which requires dependable attendance, excellent written and verbal and communication, attention to detail, exceptional organization skills, and professional appearance.

 

Essential Functions


    RECEPTION/CLERICAL FUNCTIONS

  • Provides a courteous and welcoming environment to our visitors, clients, families, and vendors by answering and directing phone calls, delivering messages, and provides assistance to consumers or defers as appropriate.
  • Creates and files documents, and designs file systems as assigned. Prints, scans, shreds documents as requested.
  • Sorts and distributes the mail (incoming and outgoing), which includes trips to USPS, UPS, and FedEx. Maintain supplies for mailings.
  • Composes and/or edits letters, memos, reports, excel spreadsheets, policies, and procedures, etc., as assigned.
  • Manages the ‘Conference Room’ shared calendar by entering meeting dates, communicating conflicts, and posting weekly.
  • Serves as point-of-contact for questions and concerns from visitors, family members, and staff.

 

   OFFICE MANAGEMENT

  • Maintains office and day center supply inventory by tracking, distributing, and storing supplies. Includes online and in store shopping and distribution.
  • Maintains office equipment including arranging service calls, trouble shooting, refilling paper, toner, water stations, etc.
  • Orders business cards and other marketing materials as requested.
  • Keeps the reception area, conference rooms, and training room neat and well-stocked.

 

   SPECIAL PROJECTS/OTHER DUTIES AS ASSIGNED

  • Completes special projects as determined by the Chief Financial, Chief Operations, and Chief Executive Officers.
  • Performs other duties as assigned or requested.
  • Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.


Required Abilities and Expectations:

  • Dependability: Employee can be counted on to complete assigned tasks in a timely manner with little supervision. Accepts responsibility when necessary to see that the job gets done.
  • Attendance and Punctuality: Is prompt and on time for work, assignments, and meetings. Notifies supervisor prior to lateness or absence. Understands that excess absences pose a hardship on other employees.
  • Quantity and quality of work: Cares about the quality and accuracy of work being produced. Accepts responsibility for completing job tasks. Uses time productively and efficiently.
  • Attitude: Demonstrates a cooperative, positive, and enthusiastic attitude toward fellow employees, clients, and visitors. Maintains a professional and positive attitude in carrying out assignments and is helpful and courteous to fellow employees.
  • Confidentiality: Knowledgeable and always follows confidentiality law and procedures.
  • Communication skills: Is effective in written and oral expression. Demonstrates proper telephone etiquette and able to communicate easily with clients, referral sources, and visitors in an appropriate manner. Relates to clients and co-workers in a respectful and professional manner.
  • Conduct: Conducts oneself in a manner consistent with the organization’s code of ethics, profession’s code of conduct, and company dress code. Shows professionalism in office setting.
  • Flexibility / handling emergencies: Responds well to changing situations or routines. Handles crisis calmly and professionally.
  • Judgement: Able to exercise good judgment and discretion.

 

Required Knowledge and Qualifications:

  • Minimum age of 19 years
  • Valid Driver’s License, reliable transportation, and active vehicle Insurance.
  • High School Diploma/GED required. Associate Degree or college level Administrative or/and Secretarial courses preferred.
  • Two (2) years of direct administrative/secretarial or related experience is required. Equivalent years of education may substitute for experience requirement.
  • Specific Skills:
    1. Knowledge of phone systems and phone/email etiquette.
    2. Skills in Microsoft Outlook, Word, PowerPoint, and Excel.
    3. Skills in editing documents for proper punctuation and spelling.
    4. Skills in professional written and verbal communication.


Work Environment and Physical Demands

  • Ability to work Monday- Friday (8:00 am -4:00 pm)
  • Ability to sit in front of and operate a computer terminal for extended periods of time.
  • Ability to bend, lift and carry objects of varying size weighing up to 25 pounds.
  • Ability to operate own vehicle to compete errands, go shopping, and deliver items to other site locations.
  • Ability to complete all job duties in office and during business hours (Nonremote work position).

 

Benefits (waiting period requirements for eligibility):

  • Dental, Vision, and Health insurance
  • Short/Long-term disability insurance
  • Life insurance
  • Paid Holidays and PTO accrual
  • 401k contribution/company match

  • Administrative Assistant

    2 weeks ago

    Omaha, United States The Reserves Network Inc Full time

    Job DescriptionJob DescriptionYour new organization as an administrative assistant:The Reserves Network has partnered with an Omaha organization that is looking for an administrative assistant. The opportunity offers great opportunity for the role to go permanent and the company offers amazing benefits and endless growth opportunity.What matters most as an...

  • Administrative Assistant

    1 month ago

    Omaha, United States The Reserves Network Inc Full time

    Job DescriptionJob DescriptionYour New Organization: When you step into the role of administrative assistant, you unlock endless possibilities for yourself, our client, and the community they serve.Our client, who specializes in advertising, digital marketing, and public relations, is looking for an administrative assistant with excellent communication...

  • Administrative Assistant

    4 weeks ago

    Omaha, United States The Reserves Network Inc Full time

    Job DescriptionJob DescriptionYour New Organization: When you step into the role of administrative assistant, you unlock endless possibilities for yourself, our client, and the community they serve.Our client, who specializes in advertising, digital marketing, and public relations, is looking for an administrative assistant with excellent communication...

  • Administrative Assistant

    4 weeks ago

    Omaha, United States CHI Health Creighton University Medical Center - Bergan Mercy Full time

    Overview At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart...

  • Administrative Assistant

    4 weeks ago

    Omaha, United States CHI Health Full time

    Overview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the . from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four . residents. Our world needs compassion like never before. Our...

  • Administrative Assistant

    4 weeks ago

    Omaha, United States CHI Health Creighton University Medical Center - Bergan Mercy Full time

    Overview At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart...

  • Administrative Assistant

    4 weeks ago

    Omaha, United States CHI Health Full time

    Overview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the . from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four . residents. Our world needs compassion like never before. Our...

  • Administrative Assistant

    3 weeks ago

    Omaha, United States gWorks Full time

    Job DescriptionJob DescriptionSalary: 19-22We are looking for an outstanding Administrative Assistant to join our organization and be responsible for the efficient management of incoming calls, maintaining accurate financial records, and timely dispatch of invoices. This role will begin as part time and transition to full time. The ideal candidate has an...

  • Administrative Assistant

    7 days ago

    Omaha, United States Heartland School Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...

  • Administrative Assistant

    3 weeks ago

    Omaha, United States The Reserves Network Inc Full time

    Job DescriptionJob DescriptionAdministrative Assistant Great foot in the door opportunity with a Fortune 500 company in downtown Omaha, NE. This administrative assistant role is great for someone who is looking for an opportunity to start a career or build on their existing career. If you are looking for work right away and are open to something on a...

  • Administrative Assistant

    1 week ago

    Omaha, United States Lamson Dugan & Murray Llp. Full time

    Job DescriptionJob DescriptionLamson Dugan & Murray LLP is seeking an administrative assistant to join our Corpoarte Department in our Omaha location. About the Firm:Headquartered in Omaha, NE, Lamson Dugan & Murray (LDM) has more than 40 attorneys practicing within the areas of litigation and corporate law. LDM’s extensive experience enables the Firm to...

  • Administrative Assistant

    3 weeks ago

    Omaha, United States The Reserves Network Full time

    Job DescriptionJob DescriptionAdministrative AssistantGreat foot in the door opportunity with a Fortune 500 company in downtown Omaha, NE. This administrative assistant role is great for someone who is looking for an opportunity to start a career or build on their existing career. If you are looking for work right away and are open to something on a...

  • Administrative Assistant

    2 months ago

    Omaha, United States Molina Healthcare Full time

    For immediate consideration, please use link to apply directly: Hybrid Role in Omaha, NE - Ideal candidate will have strong Excel, PowerPoint and Power BI experience, as well as Onboarding and Meeting Minute experience. Managed Care and Medical Terminology experience is a plus. Job SummaryProvides administrative level support to management and/or division...

  • Administrative Assistant

    2 weeks ago

    Omaha, United States Naturescape Full time

    Job DescriptionJob DescriptionNaturescape is seeking to hire a full-time Sales & Administrative Assistant to provide support at our Omaha, NE branch. Would you like to work with a stable, family-owned business? Would you like to be a valued, respected, and long-term member of a close-knit team? If so, look no further!BENEFITS AT A GLANCE:tarting at...

  • Administrative Assistant

    3 days ago

    Omaha, United States Naturescape Full time

    Job DescriptionJob DescriptionNaturescape is seeking to hire a full-time Sales & Administrative Assistant to provide support at our Omaha, NE branch. Would you like to work with a stable, family-owned business? Would you like to be a valued, respected, and long-term member of a close-knit team? If so, look no further!BENEFITS AT A GLANCE:Starting at...

  • Administrative Assistant

    3 weeks ago

    Omaha, United States Levander's Automotive Full time

    Job DescriptionJob DescriptionSalary: $14 - $20 hourly, DOELevander’s Body Shop is seeking to hire an experienced Administrative Assistant at our Omaha, Nebraska location!Our family-owned body shop is looking for individuals with personal ambition and a strong work ethic to join our successful team. Hours are 8:00am-5:30pm, Monday-Friday. Levander's...

  • IT Administrative Assistant

    4 weeks ago

    Omaha, United States Advance Services Inc Full time

    Job DescriptionJob DescriptionWe have an opening for a large company in downtown Omaha for an IT Administrative Assistant.  This will require excellent computer skills, strong communication skills and the ability to coordinate and collaborate with a diverse range of people.  This will be working within an IT department. This position is 40 hours per week,...

  • IT Administrative Assistant

    4 weeks ago

    Omaha, United States Advance Services Inc Full time

    Job DescriptionJob DescriptionWe have an opening for a large company in downtown Omaha for an IT Administrative Assistant.  This will require excellent computer skills, strong communication skills and the ability to coordinate and collaborate with a diverse range of people.  This will be working within an IT department. This position is 40 hours per week,...

  • Administrative Assistant

    3 days ago

    Omaha, United States Northpoint Recovery Holdings, LLC Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantReports To: Program DirectorNorthpoint Recovery Holdings, LLC, established in 2009, is a growing, behavioral healthcare treatment platform treating adults with substance use disorder and co-occurring conditions under the Northpoint Recovery brand and adolescents with mental healthcare...

  • Administrative Assistant

    3 weeks ago

    Omaha, Nebraska, United States CRH Full time

    Job ID: 498320 Headquartered in Omaha, Lyman-Richey Corporation, A CRH Company, employs nearly 800 people in its eight aggregate and concrete companies across central and eastern Nebraska and western Iowa. Lyman-Richey Corporation has been providing top-quality construction materials and superior service to customers and contractors in the region for more...