HR & Benefits Coordinator

3 weeks ago

New York, United States Northbound Search Full time
Job DescriptionJob Description

Job Description:

A full-service accounting, tax and advisory firm, our client's primary focus has been meeting & exceeding their clients' expectations. Our client has industry and specialty practice teams who deliver specialized services to clients in Real Estate, Construction, Manufacturing, Wholesale & Distribution, Family Office, High Net Worth Families, Retail, Professional Services, Entertainment and Financial Services.

The firm is seeking a Human Resources/Benefits Coordinator who will assist with the administration and coordination of all human resources functions within the Firm. The HR/Benefits Coordinator will also provide administrative support to the human resource function as needed, including recordkeeping, file maintenance and HRIS entry. They will also perform customer service functions, answering employee requests and questions.

Job Responsibilities:

  • Administration of scheduling in ProStaff (scheduling software).
  • Ongoing schedule entries, monitoring of staff schedules and adjusting as needed.
  • Assisting to resolve scheduling issues and conflicts, preparation for annual and busy season schedules.
  • Facilitates new-hire onboarding processes including conducting employee orientation, creating new employee files, administering employee handbooks and ensuring all necessary paperwork is properly filled out and submitted to appropriate teams.
  • Makes sure all employee records are filed correctly and kept confidential. Completes I-9 verifications.
  • Prepares new-employee files and enters into HRIS.
  • Maintains PTO database for employee's time off and administers request for PTO process.
  • Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, and wellness benefits.
  • Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in HRIS for payroll deduction. ?
  • Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries. ?
  • Assist with the reporting requirements under the ACA and other benefits reporting requirements.
  • Conducts regular benefits audits, reviews carrier invoices for accuracy before processing to billing and administers changes with broker, insurance carriers and payroll.
  • Participate in HR related projects and initiatives

Job Requirements:

  • 2+ year of HR or equivalent related experience.
  • Organized and has the ability to multitask.
  • Strong computer skills are a must with willingness to learn new software as needed, including Microsoft Office and HRIS Software.
  • Must be able to handle sensitive information confidentially and professionally.

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