P & D Administrative Assistant

3 weeks ago


Quincy, United States City of Quincy Full time
Job DescriptionJob Description

POSITION SUMMARY:

The position requires a considerable amount of communication with both staff and public and is often the first point of contact with the public. Responsibilities include providing administrative support to staff, budget preparation, payment processing, and handling a wide variety of administrative tasks involving preparation and administration of legal documents and grant applications. May require working independently on various special projects and provide support for appointed commissions as assigned. Provides permit assistance and serves as an information resource to local officials and the general public.


JOB DUTIES:

  • Provides administrative support for the department, budget preparation and tracking, collects and complies data and prepares reports
  • Manages the daily functions of the office, maintaining files, correspondence, permit records, office machinery and supplies
  • Prepares and maintains department payroll records
  • Prepares statements for state offices and processes payments
  • Performs front desk duties including greeting contractors and citizens, collecting permit information and certificate of occupancy; processing and issuing over-the-counter permits; and reviewing application submittals for completeness
  • Assists the public with general planning, and zoning and special permit related questions and problems
  • Receives site plans, collects fees, schedules site plan reviews, and distributes materials to other departments for review
  • Receives and documents nuisance, property maintenance and zoning complaints directing them to proper personnel
  • Assist Inspectors in receiving inspection requests and scheduling inspections
  • Coordinates documentation and legal notifications with third parties
  • Plans and coordinates special events hosted by the department, including seminars and neighborhood meetings
  • Prepares agenda and packets for Plan Commission, Board of Appeals, Electrical Commission and Washington Theater Redevelopment meetings and attends appropriate hearings
  • Prepares reports and grant applications and other materials as required
  • Issues permits for building, electrical, plumbing and signs, reviews and evaluates all applications for permits, collects fees for permits

Other duties as assigned by the Director of Planning



  • Quincy, United States US Tech Solutions Full time

    Job Title: Administrative Assistant Location: Quincy MA (Hybrid) Duration: 6 months contract Job Description:This role is responsible for the maintenance and support of human resource information systems (HRIS) asso


  • Quincy, United States Hirewell Full time

    This is an ongoing contract position.We/Hirewell, in partnership with our client, are seeking a dynamic and proactive Office Workplace Assistant to join the team on a part-time basis. The ideal candidate is hands-on, adept at working with vendors, and proficient in navigating our systems. This role requires on-site presence on Tuesdays and Thursdays to...


  • Quincy, United States Hirewell Full time

    This is an ongoing contract position.We/Hirewell, in partnership with our client, are seeking a dynamic and proactive Office Workplace Assistant to join the team on a part-time basis. The ideal candidate is hands-on, adept at working with vendors, and proficient in navigating our systems. This role requires on-site presence on Tuesdays and Thursdays to...


  • Quincy, United States Classic Homes Real Estate Full time

    Job DescriptionJob DescriptionWe're hiring both Part-time (3-5 days/week: 3-5 hrs./day), and Full-time (4-5 days/week: 5-8 hrs./day) professional Real Estate Marketing Administrative Assistant(s). Flexible Work time is available! Should live within 10 miles of Quincy.You'll be providing extraordinary and unique marketing services, via both online...


  • Quincy, United States MVP Recruitment, LLC Full time

    Job DescriptionJob DescriptionExecutive Director ( LNHA): South Shore, MA$500 referral reward, who do you know?A great senior living organization is seeking an experienced Executive Director (LNHA) to oversee the daily operations of their 140 bed Skilled Nursing and Rehab Center as well as support a 40 bed Assisted Living community. This facility is...


  • Quincy, United States MVP Recruitment, LLC Full time

    Job DescriptionJob DescriptionExecutive Director ( LNHA): South Shore, MA$500 referral reward, who do you know?A great senior living organization is seeking an experienced Executive Director (LNHA) to oversee the daily operations of their 140 bed Skilled Nursing and Rehab Center as well as support a 40 bed Assisted Living community. This facility is...


  • Quincy, United States First Mid Bancshares, Inc. Full time

    Responsible for providing administrative support to loan officers. Responsible for performing general record keeping and clerical functions. Function as the receptionist for the lending area by responding to customer inquiries in a courteous and prof Administrator, Loan Officer, Processing, Management, Banking, Customer

  • Executive Assistant

    2 days ago


    Quincy, United States Team IMPACT, Inc. Full time

    Organization OverviewTeam IMPACT is a national nonprofit organization promoting healthy social and emotional development for children living with serious and chronic illnesses, by matching them with college athletic teams. The team provides an extended support network for the children and families using a strengths-based, future-focused perspective. This...

  • Executive Assistant

    2 days ago


    Quincy, United States Team IMPACT, Inc. Full time

    Organization OverviewTeam IMPACT is a national nonprofit organization promoting healthy social and emotional development for children living with serious and chronic illnesses, by matching them with college athletic teams. The team provides an extended support network for the children and families using a strengths-based, future-focused perspective. This...

  • Accounting Assistant

    4 weeks ago


    Quincy, United States SentientJet Full time

    Job DescriptionJob DescriptionTITLE: Accounting AssistantDEPARTMENT: Accounting/FinanceREPORTS TO: Accounts Payable Manager & Senior Staff AccountantFLSA CLASSIFICATION: Non-Exempt______________________________________________________________________________The Accounting Assistant has a passion for working in a supportive team environment and is a vital...

  • Dental Assistant

    2 days ago


    Quincy, United States Care Dental Full time

    Job DescriptionJob DescriptionJob Overview:We are seeking a skilled and dedicated Dental Assistant to join our practice!As a Dental Assistant, you will play a vital role in providing quality dental care to our patients. Your responsibilities will include assisting the dentist during procedures, performing administrative tasks if needed, and ensuring a clean...

  • Team Lead Production

    4 weeks ago


    Quincy, United States ConAgra Foods Full time

    Job DescriptionJob DescriptionPosition ResponsibilitiesMonitor production to ensure that quality, productivity, and cost standards are maintained.Provide employee training to ensure that employees are performing job responsibilities effectively.Assist with the supervision of sanitation operations as necessary to promote and maintain a clean and food safe...

  • Event Assistant

    18 hours ago


    Quincy, United States Coast to Coast Connections Full time

    We are a leading event management company dedicated to creating memorable experiences. We are currently seeking a motivated and detail-oriented individual to join our team as an Event Assistant. In this role, you will play a crucial part in supporting the successful execution of our events. Working closely with our event managers and coordinators, you'll...

  • Event Assistant

    3 days ago


    Quincy, United States Coast to Coast Connections Full time

    Job DescriptionJob DescriptionWe are a leading event management company dedicated to creating memorable experiences. We are currently seeking a motivated and detail-oriented individual to join our team as an Event Assistant. In this role, you will play a crucial part in supporting the successful execution of our events. Working closely with our event...


  • Quincy, United States Sinclair Broadcast Group Full time

    KHQA is seeking a detail oriented Sales Assistant who has strong written and oral communication skills. Responsibilities include: Creation of PowerPoint presentations, database management, and sales report maintenance Input and maintain orders, including revisions due to program changes Efficiently work with the team of Marketing Consultants/Management...


  • Quincy, Massachusetts, United States South Shore Health Full time

    Job DescriptionSummaryManages individualized,outcome oriented nursing care through the use of the nursingprocess. Provides care, treatment and services through thesuccessful coordination and completion of a series of processesthat include assessment, planning care, providing care,coordinating cross continuum care and assessing outcomes ofinterventions in...


  • Quincy, United States Arbella Insurance Group Full time

    As a Claim Technical Assistant you will provide both administrative and technical support to all Claim functions (i.e. Auto, Liability, Property, SIU, Subrogation, etc.). Key Responsibilities- Under direct supervision, process loss and expense payments in area of responsibility within granted settlement authority for all lines of business.- - Skilled data...


  • Quincy, United States ConAgra Foods Full time

    Job DescriptionJob DescriptionWe are currently seeking a Maintenance Technician (2nd or 3rd Shift) to join our team! You will be responsible for completing work orders and other required tasks.Responsibilities:Replace, repair, adjust and modify electrical, mechanical or hydraulic, pneumatic equipment as needed.Perform routine preventive maintenance.Interact...


  • Quincy, United States Albert J. Marchionne Insurance Agency Inc. Full time

    We are seeking a **Receptionist/Commercial Lines Assistant** to join our team at Albert J. Marchionne Insurance Agency in Quincy, MA! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Greet and assist onsite guests - Answer inbound telephone calls - Screen and direct telephone calls in a...

  • Stationary Engineer

    4 weeks ago


    Quincy, United States ConAgra Foods Full time

    Job DescriptionJob DescriptionThis position is responsible to start-up, monitor, and maintain, within proper specifications, the energy sources, apparatuses, and mechanisms required to operate the manufacturing equipment and machinery, the facility cooling tower, and the chemical treatment systems. This position also assists maintenance personnel with...