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Construction Management Coordinator

5 months ago

Louisville, United States Preload Full time
Job DescriptionJob Description

As the construction management coordinator, you will be assisting the Vice President of Construction Management and Construction Management Department in the coordination of construction operations. Coordinate information with all departments to ensure timely and productive construction starts. Pay starts in the $50K range, depending on experience.

  • Coordinate/communicate with all departments (Estimating, Sales, Engineering, CM, Field Operations and Shop) to ensure critical items are completed in a timely manner for timely and productive job starts
  • Review Contract/Specification Documents to identify Insurance/Bond requirements, payment/SOV terms, Change Order procedures and project deliverable requirements for the Area Manager/Project Engineer
  • Produce and issue Subcontract Agreements and ensure that agreements are properly executed, and Insurance/Bonds are obtained per Contract Requirements
  • Produce and issue Purchase Orders for certain rentals (i.e., Boom Pumps and Cranes) and Professional Services (Testing Labs, Geotechnical Services, etc.)
  • Assist CM Group in tracking Change Orders
  • Assist VP of CM in maintaining Preload Project Schedule
  • Update CM Project Assignment Sheet monthly
  • Support CM Group in maintaining electronic files on the network
  • Support CM Group in project close outs
  • Coordinate Preload Project Schedule changes with all departments (Engineering, CM, Field Operations and Shop) to ensure adequate time to adapt to changes in the workflow
  • Support the Construction Management Team in developing, setting, and executing department goals to support Preload's Mission Statement
  • Assist VP of CM in writing and communicating best practices to the Construction Management Department
  • Assist VP of CM with updating the internal Construction Management procedures document, as needed
  • Coordinate with Construction Management Team to schedule team meetings and provide follow-ups
  • Assisting CM Group with completed reports, Power Point presentations and other projects as needed.
  • Store, file and retrieve corporate documents and reports, as needed
  • Perform general office administrative duties, including maintaining logs and spreadsheets for all office activities.
  • Coordinate activities, such as workshops and meetings, off the jobsite
  • Organize meetings, arrange travel, manage records, and monitor expenses
  • Organize, maintain, and track project files and correspondence
  • Handle day-to-day clerical items such as mail, phones, and invoices
  • Ability to compose professional business-related correspondence
  • Create and maintain reports and information in various databases
  • Manage applications for awards, utilities, signage, permits, etc.
  • Order supplies and materials, and keep track of inventory, stock and maintain and organized supplies.
  • Coordinate QC Newsletter until it is turned over to QC
  • Assistance with the implementation of Procore

Job Requirements

  • Bachelor's degree in Construction or Project Management preferred
  • Procore experience
  • Experience with or ability to learn scheduling software such as Primavera P6 or Microsoft Project

Preload is an Affirmative Action, Equal Opportunity Employer – Minorities/Female/Disabled/Veterans committed to the principle of Diversity and is particularly interested in receiving applications from a broad spectrum of professionals for each open opportunity. Preload encourages minorities, females, protected veterans, individuals with disabilities, and other members of protected classes to apply for positions.