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Enrollment Coordinator

5 months ago

New York, United States Northside Charter High School Full time
Job DescriptionJob Description

About Us:

Northside Charter High School is a small, public charter school located in the North Williamsburg/ Greenpoint neighborhood of Brooklyn, New York. We are a college preparatory high school with a mission to prepare students for college. Through our unique approach to instruction, we provide scholars in grades 9-12 with an education that results in mastery of the New York State Learning Standards, on-time high school graduation, and readiness to take college courses in high school. The journey we envision for students is to get ready for, go to, and complete the right-fit college or university of their choice.

Our Core Values are:

● Commitment

● Accountability

● Respect

● Integrity

Northside Charter High School (NCHS) is seeking an organized, flexible, and mission-driven Enrollment Coordinator to join us in supporting our students and caregivers at our school. This person will report directly to the Enrollment and Attendance Manager and be responsible for recruiting and enrolling students to Northside Charter High School. Additionally, you will manage the school’s application system and enrollment cycle from end to end to ensure that a culture of excellence and accountability permeates through the school enrollment system.

The Enrollment Coordinator is a full-time, year-round position with responsibility for the enrollment of 450 students and beyond. This includes maintaining the student registration database, maintaining student records analysis of enrollment data, assisting families through the process, representing NCHS at recruiting events, and general administrative support.

Essential Duties and Responsibilities:

Recruitment and Outreach:

  • Coordinates all outreach and recruitment efforts for Northside Charter High School to ensure full enrollment at all times.

  • Meets monthly/Quarterly/Annual enrollment benchmarks aligned to key performance indicators

  • Ability to organize and support and flexibility to work events during evenings and weekends

  • Ability to travel to schools to promote NCHS through presentations and enrollment assemblies

  • Tracks all outreach and recruitment events and analyzes outcomes of each event

  • Ability to use social media as an outreach tool to engage the community and families

  • Develops strong community relationships to strengthen outreach opportunities for eligible families.

  • Conducts Open Houses and school tours as a means to provide information about NCHS

  • Must ensure all outreach methods and materials are in line with agency expectations

  • Inventory and ordering of recruitment giveaways

  • Network with Community Based Organizations (CBO) and distant schools

  • Manage student recruitment logistics and efforts towards enrollment

  • Manage the new student enrollment process, data collection, and records maintenance.Responsible for the creation/updating of recruitment marketing materials such as brochures, fliers, banners, presentations, videos, and social media advertisements

  • Responsible for parent outreach via phone calls, emails, text messages, and or recruitment mailings

  • Conducts follow-up with families to ensure eligibility and monitors process from recruitment to enrollment

  • Tracks and analyzes enrollment data, fosters improvements in decision-making and troubleshoot enrollment issues

  • Manages the student database such as Schoolmint and other school databases like ATS

Administrative Functions:

  • Answers phones and emails from prospective and current families.

  • Greet and direct visitors, take and relay messages, provide routine enrollment information to students, parents, or guardians.

  • Supports the administrative needs of the Main Office, including clerical and organizational support.

  • Work with the school’s Student InformationSystems such as (ATS, Schoolmint, Jupiter, etc)

  • Organize, reviews and audits students files throughout the year. Must be able to maintain student files

Skills and Competencies:

  • Strong computer skills. Microsoft Office, Google, and excel spreadsheets

  • High level of efficiency, organization, punctuality, attention to detail, teamwork, flexibility, resourcefulness, foresight, strategic thinking, persistence, follow through, prioritization, time management, and decision-making.

  • Strong ability to be friendly, build relationships, and work with a variety of people

  • Strong ability to accurately enter data

  • Outstanding oral communication skills and phone manner

  • Ability to speak and understand Spanish highly recommended

  • High degree of honesty and ethical standards

  • Strong ability to promote, market, and advertise school information

  • Good judgment, positive and inspiring attitude

Education and Experience

  • Associates Degree in Human Services related field, Marketing Field or Education

  • A combination of human services, marketing or community outreach experience or education will be considered

  • At least 2 years experience working in an urban high school setting

  • Intermediate to advanced computer literacy skills including: database management, data entry and reporting, Microsoft Word, Excel, and Outlook

  • Strong organizational skills, time management skills, and attention to detail required

  • Ability to prioritize and manage multiple tasks/projects

  • Ability to meet deadlines and work well under pressure.

IDEA (Inclusion, Diversity, Equity, & Anti-racism) NCHS is committed to building a diverse, equitable, and inclusive learning environment and dismantling racist school structures and systems. We embrace and protect our community members' multiple identities, as they are essential assets through which we structure policies and manage resources that build access and opportunity for our students, set our strategic approach, and achieve our mission.

Northside Charter High School actively seeks to forward the equity and diversity of our community in our admissions, programs, and hiring. We do not discriminate based on race, color, religion, gender, ethnic origin, age, physical disability or sexual orientation in the administration of our educational policies, hiring policies, admissions policies, financial aid programs, athletics, and other school-administered programs.