Accounting Operations Specialist

2 weeks ago

Indianapolis, United States National FFA Full time
Job DescriptionJob Description


JOB SUMMARY:

Develop knowledge and understanding of FFA’s core accounting system (MS Dynamics Business Central) accounts receivable, accounts payable, and billing modules/configurations and their interaction with other modules. Work with Financial Services and IT, manage, maintain, and develop file imports, data integrations, and data manipulations for use in FFA’s core accounting system. Work with Financial Services team members to develop and maintain accounting process improvements, utilizing advanced MS Excel skills (pivot table, V-Lookup, etc.) to import, export, and analyze large amounts of financial and operational data. Attend and assist in the cash office at the National FFA Convention and Expo.


ESSENTIAL FUNCTIONS:

  • Must possess demonstrable advanced data import, management, and manipulation skills, including Excel pivot tables, referencing, V-Lookup, and other advanced Excel functions.
  • Process monthly corporate MasterCard expense imports
  • Record and reconcile event billing and general ledger import data from subsystems
  • Working knowledge of managing different file types, including cvs, text, and Excel.
  • Create ad hoc invoicing upon requests and from balance sheet activity.
  • Process purchase order imports from subsystems
  • Research credit card chargeback and dispute management.
  • Maintain accounts receivable customer group (sending customer statements, reviewing overall customer accounts, working group for required refunds when needed)
  • Prepare customer refund check runs.
  • Process group exemption applications, communicate, and remit to the IRS.
  • Communicate knowledge of 501c3 tax-exempt status information, and follow up, with internal and external customers.
  • Create and maintain Financial Services policies and procedures related to accounts receivable and accounts payable.
  • Serve as accounts receivable and accounts payable module expert.
  • Perform detailed reconciliations within accounts receivable and accounts payable (Examples: payment applications, credit card transactions, and budget code management, etc.)
  • Assist with overdue balance collections as required.
  • Work directly with the Senior Accounting Manager on the development and management of new processes for accounts receivable and accounts payable.
  • Must be able to effectively prioritize, and organize, have excellent follow-up skills, use time-management skills, and be adept at multi-tasking.
  • Must be able to perform the mental and physical demands of the position.
  • Must be able to maintain internal control, policy, and procedure reviews, and implement process improvements, leveraging technology and automation.
  • Must have dependable attendance and punctuality.
  • Must be a team player with the ability to work independently in a frequently changing environment.
  • Must be able to identify control risks in established and future processes.
  • Must have excellent interpersonal, listening, written and verbal communication, process analysis, and project management skills.
  • Must be able to interact, influence, and work with a diverse group of internal/external people.
  • Must be able to provide excellent customer service to internal and/or external customers.

  • Must be accurate, detail-oriented, able to problem solve/analyze, and maintain confidentiality.
  • Perform other duties as assigned

EDUCATION:

Associate's Degree required, Bachelor’s Degree preferred (accounting, finance, or business major preferred).

EXPERIENCE:

Minimum of three years of professional accounting experience in accounts receivable, accounts payable, and general ledger.

Demonstrable ability to import, manipulate, manage, and post large volumes of data.

Advanced Microsoft Excel skills are required.

Must be knowledgeable and proficient in both accounts receivable and accounts payable.

Understanding and knowledge of multi-entity management and fund accounting

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