Accounts Payable Specialist

4 weeks ago

Indianapolis, United States Langham Logistics, Inc Full time
Job DescriptionJob Description

The Accounting Associate contributes to meeting Langham goals of exceptional customer service, quality, process improvement, and profitability by ensuring efficient and positive cash flow by processing receivables in a timely and accurate manner, protecting the assets of the company by paying approved purchase orders accurately and as scheduled, and performing other routine accounting transactions accurately and on time.

There are a variety of duties performed by the Accounting Associates and, while various responsibilities, activities, and tasks performed in this department are assigned to specific individuals, daily responsibilities may shift from time to time as requested by the Director of Accounting. The ability to work with other members of the department as a functioning team is critical.

The Senior Accounting Associate has an overall responsibility over the day-to-day functions of Accounts Receivable and Accounts Payable in the organization.


Key outcomes expected

Accounts Payable:

  • Enter vendor invoices into the system, accurately and timely.
  • Match bills of lading and invoices for processing, work with the Operations Department to obtain necessary information.
  • Process check requests ensuring all appropriate approvals have been received within company approved payment schedule.
  • Monitor payment requests for appropriate approval.
  • Code accounts for payments.
  • Perform weekly check runs.
  • Prepare manual checks as needed.
  • Process monthly bills related to various credit cards.
  • Prepare daily deposits.
  • Process Non-Ops vendor billings weekly for all companies.

Accounts Receivable/Collections:

? Process D&B credit reports for submittal to Director of Accounting for evaluation

? Collect payments due through phone calls, emailing and other forms of communication

? Work aging reports for amounts due, verify invoices, apply cash receipts

  • Research billing issues and work toward resolutions both internally and externally
  • Responsible for weekly creation and submittal of customer billings as assigned.
  • Perform monthly bank reconciliations.

Create weekly recaps of FedEx billings for submittal to Senior A/P.

General Ledger and Reporting:

? Key monthly entries.

? Recap accounts in excel.

? Maintain running fixed asset file.

? Maintain actual in budget format.

Billing:

? Bill Firestone, Fulfillment and Warehousing customers.

? Generate invoicing for transportation customers through E1, E2, and/or Cargowise.

Filing:

? Ensure filing is kept current and in the accurate files.

? Ensure active file is organized and neat until actual filing.

Establish and promote positive communication within Langham internal departments to increase collaboration and reduce inefficiencies. Respond to e-mail and voicemail in a timely manner.

Represent Langham Logistics:

  • Provide courteous, professional service to both internal and external customers.
  • Present a positive image of Langham.

Senior Accounting Associate: in addition to the above, the Senior Accounting Associate:

? Oversees the Accounts Payable and Accounts Receivable functions within the accounting department to ensure all tasks are completed accurately, on time, and according to established policy.

? Assists Accounting Associates with issues and problems they experience within their assigned functions.

? Negotiates payments and invoicing terms as directed by the Director of Accounting.


Critical skills, knowledge, and behaviors

Demonstrated knowledge of generally accepted accounting principles. Demonstrates effective analytical, problem solving, and decision-making skills (can gather and analyze data and information and draw conclusions). Able to think logically and analytically.

Demonstrates effective verbal, written, and interpersonal skills.

Demonstrates customer service orientation.

Proactive in anticipating and alerting others to problems with projects or processes.

High detail orientation and accuracy.

Takes initiative and needs little supervision.

Able to prioritize, organize tasks and time, and follow up. Performs responsibilities efficiently and timely.

Able to juggle multiple requests and meet multiple deadlines.

Works well in a team environment and as part of a team.

Able to negotiate with and influence others.

Able to resolve conflicts.

Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage (e-mail).

Demonstrates proficiency in basic mathematics.

Senior Associate (in addition):

Demonstrated ability to read, interpret, and prepare financial statements. Ability to analyze financial information, recognize trends, and make decisions.


Experience, education, degrees, licenses

Associate: at least 2 years’ experience in comparable position, prefer some post-secondary education.

Senior: B.S. in Accounting or Finance or at least 4 years’ experience in a comparable position.

Previous customer service experience preferred.

Previous transportation experience preferred.

Physical demands

Must be able to work proficiently with computers and other office equipment. Will sits at workstation 90% of time.


Work environment

Work is performed in an office environment.

  • Accounts Payable Specialist

    5 days ago

    Indianapolis, United States R.T. Moore Full time

    Come join our team as an Accounts Payable Specialist! The position of Accounts Payable Specialist is critical to resolving invoices that have failed a 3-way match process. This position will monitor the payment of vendors, subcontractors, shareholders, and employee reimbursements. The Accounts Payable Specialist establishes relationships with all...

  • Accounts Payable Coordinator

    1 week ago

    Indianapolis, United States Creative Financial Staffing Full time

    Accounts Payable Coordinator ABOUT THE COMPANY We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic team. As an industry-leading consulting company, we provide strategic solutions to our clients, and the successful candidate will play a crucial role in ensuring accurate and timely processing of accounts...

  • Accounts Payable Specialist

    3 weeks ago

    Indianapolis, United States Annex Group LLC Full time

    Job DescriptionJob DescriptionDescription:POSITION OVERVIEW:Accounts Payable Specialist is responsible for financial processing of transactions of The AnnexGroup portfolio.Essential Duties:Essential functions include the following:Managing accounts payable using accounting software and other programsProcess invoice entry daily into Accounting SoftwareProcess...

  • Part-Time Accounts Payable- Tom Wood Management

    5 days ago

    Indianapolis, United States Tom Wood Automotive Group Full time

    The Tom Wood Group, in Indianapolis, Indiana is seeking a part-time Accounts Payable Specialist to work at the Tom Wood Management location. This position will work approximately 25 hours per week. RESPONSIBILITIES Track AP invoice approvals Code and Accounts Payable, Management, Part-Time, Accounting, Automotive

  • Part-Time Accounts Payable- Tom Wood Management

    7 days ago

    Indianapolis, United States Tom Wood Automotive Group Full time

    The Tom Wood Group, in Indianapolis, Indiana is seeking a part-time Accounts Payable Specialist to work at the Tom Wood Management location. This position will work approximately 25 hours per week. RESPONSIBILITIES Track AP invoice approvals Code and Accounts Payable, Management, Part-Time, Accounting, Automotive

  • Accounting Specialist

    1 week ago

    Indianapolis, United States Creative Financial Staffing Full time

    Accounting Specialist - Downtown Indianapolis Why work here? Culture, teamwork, and excellent leadership are qualities that makes this organization a positive place to work Family oriented organization with the hiring manager being flexible and understanding of work/life demands The leadership team is dedicated to employee success, highly professional, and...

  • Accounts Payable Coordinator

    5 days ago

    Indianapolis, United States Selectek Staffing Solutions Full time

    I have a client located in the Indianapolis, IN area that has an immediate need for an Accounts Payable Coordinator. Job Duties: Match Invoices and delivery tickets on assigned jobs and code for data entry Work with Project Managers and Superintenden Accounts Payable, Coordinator, Microsoft, Accounting, Project Manager, Staffing

  • Accounting Specialist-Hybrid Schedule

    7 days ago

    Indianapolis, United States Creative Financial Staffing Full time

    Accounting Specialist-Hybrid Schedule Why work here? Culture, teamwork, and excellent leadership are qualities that makes this organization a positive place to work Strong Team. You will not be alone. Collaborative team that are there to provide support as Accounting Specialist Family oriented organization with the hiring manager being flexible and...

  • Accounting Specialist-Hybrid Schedule

    3 hours ago

    Indianapolis, United States Creative Financial Staffing Full time

    Accounting Specialist-Hybrid Schedule Why work here? Culture, teamwork, and excellent leadership are qualities that makes this organization a positive place to work Strong Team. You will not be alone. Collaborative team that are there to provide support as Accounting Specialist Family oriented organization with the hiring manager being flexible and...

  • SBS Accounts Payable Administrator

    5 days ago

    Indianapolis, United States Sharp Electronics Corporation Full time

    Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports. Assists in the review and interpretation of system generated reports. Ensures the proper and regular posting of monthly gene Accounts Payable, Administrator, Business Systems, Accounting, Electronics, Financial Planning, Manufacturing

  • Staff Accountant

    5 days ago

    Indianapolis, United States P & S Transportation Full time

    Company Description TA Services has been the premier integrated solutions provider for Freight Brokerage, Managed Transportation, Warehouse and Fulfillment, and Cross Border Logistics needs since 1986. Company culture is intentional here at TA Services and our core values help guide us in the cultivation of that culture. We know how important it is to join...

  • Accounts Receivable Specialist

    1 week ago

    Indianapolis, United States Angi, Inc. Full time

    The Accounting Department is looking for an individual to join the team on a permanent basis. The Accounts Receivable Specialist duties include, but are not limited to, data entry of daily submittals, weekly reports for their prospective market, spec Accounts Receivable, Specialist, Accounting, Business Services

  • Accounts Receivable Specialist

    3 hours ago

    Indianapolis, United States Angi, Inc. Full time

    The Accounting Department is looking for an individual to join the team on a permanent basis. The Accounts Receivable Specialist duties include, but are not limited to, data entry of daily submittals, weekly reports for their prospective market, spec Accounts Receivable, Specialist, Accounting, Business Services

  • Accounting Specialist

    6 days ago

    Indianapolis, United States Russell's Tube Forming Full time

    Job DescriptionJob DescriptionWe are looking for an Accounting Bookkeeper to join our team! You will be responsible for preparing and analyzing financial records for our company.Responsibilities:Prepare and examine accounting records, financial statements, and other financial reportsDevelop and analyze reporting for business operations and budgetsPerform...

  • Accounting Assistant

    5 days ago

    Indianapolis, United States Acadia Healthcare Inc. Full time

    * Perform accounting activities such as routine calculations, payroll calculations and record keeping. * Process invoices and print checks for vendors and/or employees as approved by Corporate. * Assist in the preparation of facility month and year end reporting, statistical reports, budgets and financial reports. * Ensure posting of all current month...

  • Collections Account Specialist

    5 days ago

    Indianapolis, United States Tom Wood Automotive Group Full time

    Meet collection goals to allow for a performing portfolio and the credit advancement of our customers. Build relationships with customers to assure long term success of their accounts. Work with other members of the team to ensure customer satisfacti Account Specialist, Collections, Specialist, Accounting, Automotive, Account

  • Billing Specialist I

    5 days ago

    Indianapolis, United States Heritage Environmental Services, LLC Full time

    Job Description: The Billing Specialist I is responsible for supporting the mission statement and top five priorities of the Billing Team by performing daily activities of billing such as, accurate and efficient processing of transactions, invoicing for transportation and waste shipments, and invoice submission to customers. This role also interacts with...

  • Accounts Receivable Specialist

    2 days ago

    Indianapolis, United States Indiana Public Schools Full time

    The Accounts Receivable Specialist is responsible for creating student invoices, billing student accounts, posting daily cash receipts, collections, and various GL account reconciliations. This position will be the main contact for parents. Essential Functions: * Create student invoices and bill student accounts as charges occur * Prepare and process cash...

  • Accounting Technician

    1 week ago

    Indianapolis, United States Talascend Full time

    Talascend is currently seeking an Accounting Technician for a contract opportunity located in Indianapolis, IN. Short term assignment, through the summer. 2 days in the office and 3 days remote. SAP AP experience is a huge plus. PRIMARY RESPONSIBILITIES: Responsible for running the various weekly/monthly/emergency payment runs and for contacting the...

  • Billing Specialist I

    1 week ago

    Indianapolis, United States Heritage Environmental Services Full time

    Job Description: The Billing Specialist I is responsible for supporting the mission statement and top five priorities of the Billing Team by performing daily activities of billing such as, accurate and efficient processing of transactions, invoicing for transportation and waste shipments, and invoice submission to customers. This role also interacts with...