Human Resources Coordinator

1 month ago

West Hollywood, United States Valadon Hotel LLC Full time
Job DescriptionJob Description

PURPOSE OF POSITION: The Human Resources Coordinator provides guidance and support to the organization in all functional areas of responsibility to include, but not limited to, talent management, employee relations, performance evaluations, benefits, training, and accurate record keeping.

REPORTS TO: General Manager

ESSENTIAL FUNCTIONS OF THE POSITION

• Responsible for all HR duties such as effectively assisting management and staff with entering new hires and employee change data in ADP, answering routine questions, accurate record keeping, filing, and similar duties.

• Responsible for the talent management of all staff to include, keeping accurate employee count, writing effective ads, and posting of positions, contacting viable candidates for pre-screening, preparation and extension of employment offer and letters, new hire orientation and on-boarding.

• Conduct Benefits Orientation inclusive of health insurance and 401(k) retirement plans.

• Responsible for actively participating in employee morale and safety programs.

• Ensures all HR procedures and processes are followed for compliance and efficiency (information and appropriate signatures on Personnel Status Forms, Leaves of Absences, Corrective Action Notices, etc.)

• Property contacts for Supervisors/Managers and health providers for all work-related injuries.

• Responsible for accurate tracking and quarterly reporting of all injuries to management and in preparation of Loss Claims Reviews.

• The HR Coordinator is the back-up Payroll Administrator in his/her absence; may be requested to review bi-monthly payroll for accuracy, inclusive of correct timekeeping, meal breaks, vacations, sick pay, LOAs.

• Establishes and maintains all employee personnel records, inclusive of I-9 forms, medical files, workman’s compensation files, and termination files, and proper annual boxing of files for storage.

• Performs periodic audits of HR systems and files.

• Reviews, properly completes, and represents the Company in all unemployment requests and hearings.

• Prepares weekly staffing reports and other reports as requested and/or required.

• Partners with all operational departments of the Company to ensure compliance, maximum efficiencies, and HR best practices and procedures.

• Conduct monthly or as needed new hire orientation

• Schedule trainings of compliance, sexual harassment, food handlers, etc.

JOB REQUIREMENTS:

• Must have extensive knowledge of Federal and California employment laws and regulations.

• Must have intermediate working knowledge of Microsoft Office and Internet search ability.

• Must have working knowledge of ADP Workforce/TotalSource payroll platform with the overtime, vacation pay, and/or sick pay.

• Ability to understand the flow of Human Resources transaction and processes.

• Must have excellent problem solving/judgement skills with high level of attention to detail and accuracy.

• Must have strong organizational skills and a proven ability to work under pressure and deadlines.

• Must have a strong sense of urgency to respond to and address all HR-related inquiries timely and professionally from both internal and external customers.

• Must be able to effectively draft and prepare professionally written correspondence, e-mails, facsimiles, and memorandums.

• Must be able to communicate effectively to all employees, management, service providers, and guests in English language.

• Must possess a proven ability to multi-task.

• Must have customer service focus with ability to actively listen and understand all internal customers.

• Is comfortable with change.

• Flexible work schedule to accommodate 365-24/7 environment.

• Ability to work under minimal supervision.

• Must be able to always behave professionally while exercising very high levels of confidentiality and discretion.

QUALIFICATIONS:

Education:

• B.A. or B.S. degree from an accredited university in Human Resource Management or another business-related field.

Experience:

• Minimum 5 years HR support in small to medium-sized company, hospitality industry or 24/7 environment highly preferred.

• Minimum 1-year payroll knowledge and experience, ADP Workforce Now platform highly preferred.

• Work experience with ADP, HRB, or other HRIS highly preferred.

Certification:

• PHR or PHR-CA highly preferred.


Please note management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands.

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