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Accounts Payable Manager

3 months ago

Hopkins, United States Carlson HoldingsTonkawa Full time
Job DescriptionJob Description

JOB SUMMARY

Carlson Holdings, Inc. and the Tonkawa family office is seeking an Accounts Payable Manager to support the accounts payable function of a Family Office environment and play a key leadership role in transitioning the organization to an automated and innovative and streamlined electronic payment/transaction environment. The successful candidate will have an understanding of accounting, strong technology skills and experience in managing an electronic payment environment, strong attention to detail, and experience with accounts payable (transaction processing) and bank accounts under a complex structure. This position will work independently and well under general direction and will supervise and lead a transaction processing team of accounts payable and cash management professionals. This position has significant exposure to members of senior leadership, bank partners, high profile customers/clients, external auditors, and external technology consultants.

Our office is located in the Carlson towers in Minnetonka and features many amenities including an onsite café and fitness center. We offer competitive compensation, comprehensive benefits package, and a hybrid work environment (three days/week in office).

We believe every voice matters and aim to create a workplace where team members feel welcome. We prioritize diversity of thought, experience, and background and are committed to creating a more inclusive future, both inside our company and in our communities.

KEY RESPONSIBILITIES

Transaction Processing

  • Responsible for leading the processing of ~12,000 transactions per year in an accurate and timely manner under a complex structure that includes individual clients/customers, Corporate/Business entities, and a large Foundation.
  • Responsible for correspondence with internal and external customers for ad hoc requests, payment requests, and cash movements.
  • Responsible for correspondence with banking partners to resolve issues and support ongoing requests/payments in a largely electronic environment.
  • Responsible for managing vendor file, invoice processing/inflow, GL posting of accounts payable activity, and cash funding of accounts
  • Maintain system and preparation of support for account reconciliations, internal control reviews, and external financial audit for certain Corporate/Business entities
  • Responsible for annual 1099 reporting process
  • Responsible for credit card management and monitoring activity and payment processing as appropriate
  • Responsible for maintaining process documentation for all accounts payable and cash transaction processes
  • Responsible for monitoring the bank activity and ensuring reconciliation to the bank and general ledger, along with documentation review
  • Scope of responsibilities includes family members, Corporate/Business entities, private trust company, and a large Family Foundation

Internal Control Support

  • Responsible for ensuring adequate internal controls to secure assets, including security review and maintenance of access to the system
  • Maintains a process for tracking and supporting all accounts payable and cash transaction activity, with documentation used in external internal control review, external financial audit, and an agreed upon procedures reviews
  • Responsible for keeping the VP Finance updated on any potential issues, concerns, and system improvements/changes

Technical System Support

  • Leader in innovative and creative technology solutions related to processing electronic payments and cash movement activities
  • Ability to translate technology solutions to accounting treatment and reconciliation processes to ensure alignment with accounting team
  • Ability to integrate other technology solutions with financial institutions (banks), CRM (Wealth Hub Salesforce), workflow/OCR/AI technology, expense reporting tool, and other potential “bolt-on” technology solutions that assist in gaining processing efficiency
  • Accounts Payable and General ledger accounting system support for Microsoft BC environment
  • Preparation of financial reporting presentations (generally PowerPoint)
  • Coordinates requests from external parties for information and documentation

Other duties and projects as assigned related to accounts payable, cash management, financial reporting, and internal control processes for the Family Office and its customers, as assigned/requested.

QUALIFICATIONS

  • Bachelor’s degree in accounting or finance
  • A minimum of 10 years related experience in accounts payable or transaction processing, including supervisory responsibilities
  • Experience in an electronic payment environment and/or transitioning a complex organization to an electronic payment environment
  • Strong attention to detail and accuracy, organization, time management, and creative problem-solving skills
  • Strong supervisory skills for transaction processing professionals
  • Ability to work independent, with light supervision and day-to-day direction
  • Strong written and verbal communication skills
  • Proven ability to collaborate and work at all levels in the organization
  • Experience in a Family Office environment is strongly preferred; confidentiality and respect of client data is mandatory
  • Experience or working knowledge of Microsoft BC financial (GL/AP) system strongly preferred
  • Experience with Microsoft office suite Excel, PowerPoint, Word, Outlook, etc. required
  • Experience with Power BI preferred