Administrative Assistant
2 weeks ago
Location: Denver, CO (Downtown)
Pay rate: $18-22/hr (parking covered)
Position Overview: Our corporate HQ in downtown Denver is seeking an Administrative Assistant (On-Site). Frontline Road Safety Group, the undisputed leader in pavement marking in North America, has a very clear mission: We want to provide the safest and most reliable pavement marking equipment on every job. Our HQ team supports our Frontline companies to help achieve that mission. **This position will be an on-site position Monday-Thursday, with the opportunity to work remotely on Friday only.
Responsibilities:
- Provide administrative support to the senior leadership team, including the, CEO, CFO, Controller, PMO, in addition to our Market Presidents.
- Book meetings for senior leadership and HQ staff
- Provide specific administrative support to our CEO
- Organize dinners
- Research hotels/restaurants for travel
- Organize meeting room and lunch for Staff Meetings/Board Meetings
- Accounts Payable (A/P)
- Enter invoices
- Set up EFT payments in Vista
- Print & mail checks
- Work with some vendors to collect/receive invoices
- Assist with tax payments & mailing out returns
- Set up 1099's
- Upload contracts/addback invoices into Contract Safe
- Schedule MOR's and financial reviews
- Order supplies for corporate headquarters including for the office kitchen
- Submit 401k contributions
- Send out packages/documents through FedEx
- Other duties as assigned
Requirements:
- Bachelors degree strongly preferred
- Must be a team player ready and willing to assist any and all team members regardless of reporting structure
- Excellent attention to detail and intermediate MS Office skills including Excel and PowerPoint
- Must be comfortable handling sensitive and confidential information
- Schedule flexibility to meet our office needs Monday-Thursday (we are flexible on days/hours)
- Excellent customer service/communication skills and the ability to interact with all levels of our HQ team and company-wide leadership in a very professional manner.
- Previous experience in an HR/Payroll/A/P setting a plus, but not required
- Previous experience with Paylocity a plus
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