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Executive Coordinator | Private Equity

3 months ago

Mesa, United States augmentjobs Full time
Job DescriptionJob Description

Job Description:

We are seeking an experienced Executive Coordinator to provide comprehensive administrative support to our Private Equity team. As the Executive Coordinator, you will be responsible for managing schedules, coordinating meetings, handling travel arrangements, and assisting with various administrative tasks to ensure smooth operations within the Private Equity department. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

  1. Calendar Management: Coordinate and manage complex calendars for senior executives, including scheduling meetings, appointments, and conference calls.

  2. Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, organizing meeting materials, and ensuring all necessary resources are available.

  3. Travel Arrangements: Handle travel arrangements for executives, including booking flights, accommodations, and transportation as needed.

  4. Communication: Serve as the primary point of contact for internal and external communications, including screening phone calls, responding to emails, and handling inquiries in a professional manner.

  5. Documentation and Reporting: Prepare and edit documents, presentations, and reports for internal and external distribution, ensuring accuracy and consistency.

  6. Administrative Support: Provide general administrative support to the Private Equity team, including expense management, file organization, and maintaining office supplies.

  7. Project Coordination: Assist with special projects and initiatives as assigned, collaborating with team members to ensure deadlines are met and objectives are achieved.

Requirements:

  • Bachelor's degree in Business Administration, Finance, or related field preferred.
  • Proven experience as an Executive Coordinator, Administrative Assistant, or similar role, preferably in the finance or investment industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with a high level of professionalism and discretion.
  • Detail-oriented with a proactive approach to problem-solving and decision-making.
  • Ability to work effectively both independently and as part of a team in a fast-paced, dynamic environment.