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Compliance Specialist
4 months ago
Summary Duties and Responsibilities:
The Compliance Specialist has an essential role in ensuring HAND Property Management achieves and maintains the highest standards of affordable housing compliance.
Duties include ongoing compliance-related support of HPM site and leadership teams, assisting in the preparation, participation, and response to third-party compliance audits, performing on-site internal audits, and supporting the department in achieving its annual goals.
Essential Functions and Work Duties:
The following essential functions of this position are performed personally, in cooperation with the supervisor, and/or in coordination with other staff. Additional work functions and duties may be assigned.
- Support the review and approval process of applicant and resident files to determine eligibility with program requirements.
- Serve as a liaison between the third-party compliance company and site staff on issues related to file eligibility, compliance processes, and reporting.
- Participate in the scheduling and tracking of agency audits. Assign pre-audit due-diligence tasks to appropriate individuals. Collaborate with site staff, Area Managers, and District Directors to ensure the property is well-prepared prior to the scheduled audit date.
- Represent HAND Property Management during agency audits. Establish a positive working relationship with auditors and provide documentation requested during and post-audit. Assist the Director of Compliance in the preparation of audit responses and substantiating documentation.
- Assist in the facilitation of on-site compliance and internal workflow training for site staff.
- Provide ongoing compliance guidance to site staff in a manner that helps to support their needs while expanding their compliance knowledge.
- Conduct on-site internal compliance audits to confirm program compliance and address deficiencies in a timely manner. When deficiencies are noted, develop a plan of action to rectify the deficiencies and collaborate with the Area Manager to implement the plan of action.
- Participate in the annual preparation of rent and income limit spreadsheets, income and rent calculators, utility allowance usage analysis, and state reporting requirements.
- Assist in the management of maintaining vital compliance records, both physical and electronic versions.
- Participate in the management and maintenance of original resident files maintained at the off-site storage facility.
- Assist with Compliance special projects, including on-site assistance with lease-ups, acquisitions, re-syndication, and/or rehabs.
- Perform other duties as from time to time may be determined necessary for the well-being of the total operation.
- Coordinate specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and accurate flow of work and information.
- Perform tasks that are supportive in nature to the essential functions of the job but which may be altered or re-designed upon individual circumstances.
Education and/or Experience:
- High School diploma or equivalent.
- Minimum of three years experience with the LIHTC program. HOME and HUD program experience a plus.
- Certification from an accredited tax credit compliance firm, or the ability to obtain a certification within the first three months of employment.
- Strong working knowledge of LIHTC, Section 8, HOME, and HUD 4350.5 regulations.
Other Skills and Abilities:
- Proficient in MS Office.
- Ability to read, write and speak in English.
- A high degree of accuracy, very detailed oriented and organized.
- Must be a self-starter, able to keep to a regular schedule.
- Previous experience and/or familiarity with property management and fair housing law.
Physical Requirements:
- Local travel to and from HPM communities and the home office. Must have a personal mode of transportation.
- Stooping - frequently bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
- Climbing: frequently ascending or descending stairs and the like, using feet, legs, and/or hands and arms.
- Kneeling - frequently bending legs at knees to come to rest on knee or knees.
- Reaching - frequently extending hand(s) or arm(s) in any direction.
- Handling - frequently seizing, holding, grasping, turning, or otherwise working with hand or hands.
- Ability to transport files up to approximately 20 pounds.
- Ability to lift files up to 20 pounds from the ground level to 4 feet in height and move them from shelf to shelf in storage.
- Regularly required to use hand to finger, handle, or feel, reach with hands and arms and talk or hear using telephone, computer keyboard, mouse, and calculator while seated at a desk.
- Able to sit at a desk for extended periods of time.
- Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
- Light work: Exerting up to 20 pounds of force occasionally, and/or up-to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. The worker is not substantially exposed to adverse environmental conditions.
Nevada HAND does not discriminate, and will not tolerate discrimination, based on race, color, national origin, ethnic origin, sex, sexual orientation, age, or disability as those terms are defined under applicable law.
Nevada HAND is an Equal Opportunity Employer
