Payroll/HR Coordinator

3 weeks ago

Rancho Cucamonga, United States NIC Partners, Inc Full time
Job DescriptionJob Description

For over two decades, NIC Partners (Employee built/Employee owned) has dedicated our expertise and commitment towards enhancing the digital and physical security of K-12 educational campuses in Southern California. NIC Partners offers a great benefit package that includes medical, dental, vision, 401k,11 paid holidays, and vacation. We are an employee owned company with a great culture NIC Partners is in need of a Payroll/HR Coordinator to join our HR team. This is a hybrid position.

Job Purpose:

The Payroll/Human Resources Coordinator reports directly to the HR Manager. The Payroll/Human Resources Coordinator will provide support to both the payroll department and HR department. This position will assist in the day-to-day operations of the Payroll and Human Resources functions and duties. A great candidate will have construction background and will have knowledge of certified payroll.

Payroll/Human Resources Coordinator MUST:

  • Provide a positive “Can-Do” attitude and show positivity through teamwork.
  • Possess impeccable organizational skills
  • Must be extremely detail oriented
  • Respond to employee inquires in a timely fashion.
  • Exhibit extraordinary discretion, confidentiality, flexibility, & willingness to work closely with team.
  • Be able to work independently
  • Must be trustworthy
  • Must be able to thrive in a hybrid work environment

Essential Job Functions:

Assist in the day to day operations of the HR and Payroll departments

  • Must have knowledge of public works and prevailing wages
  • Verify new hire information in time billing and HRIS systems
  • Monitors and verifies all employee time billing, makes corrections as necessary and obtains manager approvals weekly
  • Monitors and verifies all hourly/non-exempt employee daily punches in timekeeping system
  • Monitors and verifies that all non-exempt employee’s meal breaks are taken and on time
  • Helps to prepare counseling forms for non-exempt employees who take unauthorized, on duty meals and send to HR Manager for distribution to department managers
  • Full cycle bi-weekly payroll processing for all company employees
  • Certified payroll reporting: utilize Payroll/HRIS system to run reports for certified jobs & utilize LCP Tracker to certify for DIR upload
  • Back up for monthly California training contribution reporting and upload to DIR
  • Assist with recruiting and onboarding process
  • Helps with open enrollment.
  • Provide operations support on issues such as talent and performance management and employment law
  • Monitors employee eligibility for benefits plans Reviews benefits with employee
  • Create and maintain personnel and confidential physical/electronic files for each new employee.
  • Work with HR Supervisor to schedule telephone and virtual interviews
  • Assist with employee training assignment tracking
  • Knowledge of employee off boarding processes:
  • Knowledge of FLSA and labor laws & communicate to new and current employees
  • Assist with training compliance tracking

Responsibilities/Duties

  • Adheres to all company policies, procedures, standards, and safety rules.
  • Adheres to EEOC regulations
  • Performs other duties as assigned by manager.
  • Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
  • May be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations.

Experience/Education:

  • Bachelor’s Degree in Human Resources, Business Administration or related field preferred
  • 2+ years related experience and/or training

Equivalent combination of education and job experience

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