Staff Assistant
4 months ago
Seeking a Part Time Office Admin to provide administrative support and ensure efficient operation of the office. This role will be responsible for a variety of tasks, including but not limited to answering phone calls, managing emails, organizing and maintaining documents, scheduling appointments, and assisting with general office operations.
Responsibilities
- Answer and direct phone calls in a professional and courteous manner
- Greet visitors and provide assistance as needed
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain and update office records, including filing, scanning, and organizing documents
- Assist with scheduling appointments and coordinating meetings
- Monitor and manage office supplies, ensuring stock levels are maintained
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports
- Perform general administrative tasks, including data entry, typing, and photocopying
- Assist with organizing and coordinating company events or meetings
- Collaborate with other team members to ensure smooth office operations
- Perform other duties as assigned by the supervisor
- Hourly pay plus commission/bonus
- Paid time off (vacation and personal/sick days)
- Flexible hours
- Growth potential/Opportunity for advancement within my agency
- High school diploma or equivalent qualification
- Proven experience as an office admin, administrative assistant, or similar role is preferred
- Excellent communication skills, both written and verbal
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational and time management skills
- Attention to detail and accuracy in performing tasks
- Ability to multitask and prioritize work effectively
- Professional and friendly demeanor
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to work part-time hours, with the possibility of occasional overtime as needed
- Bilingual in Spanish
This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.
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