Administrative Assistant

2 months ago


Wareham, United States Ram Jack New England Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance

Position Description:


The Administrative Assistant oversees the daily office activities and is responsible for the overall process of documentation for all phases of Lead -to-Completion. He/She is also responsible to ensure proper flow of office procedures and supports the office staff by carrying out common office duties. They maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and dealers in person, online, and via telephone. A large part of this position will involve dealing with people and the need to be a champion of ongoing communication with all departments, motivation of others, and coordination of services.

Job Responsibilities:
Excellent communication and writing skills
Attention to detail and ability to multitask
Team player
Answer incoming calls, direct, and assist the consumer as indicated.
Schedule appointments for multiple calendars.
Receives and/and or generates all documentation prior to scheduling jobs; reviewing paperwork for accuracy.
(permitting, engineering, dig safe)
Help with invoicing and other paperwork as needed; AIA requisition and sub-contract agreement experience preferred
Other office duties as directed or required in the best interest of the Company
Responsible for notifying customers for scheduling production/installation.
Computer skills; CRM data entry; generate and report out data

Requirements:
  • 3 years office setting in construction/landscape or similar field
  • Microsoft Office/Excel experience
  • Positive attitude and strong communication skills
  • HR-Onboarding/Hiring experience preferred





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