Administrative Assistant

3 weeks ago

Blacks Ford, United States WSB LLC Full time
Job DescriptionJob DescriptionForge ahead with WSB WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.


What You Will Do: You will perform a wide range of administrative duties in a fast-paced and exciting environment including:

  • The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis.

  • Assisting with various Municipalities for permitting and inspections for the Building Inspection Department

  • Greeting staff and visitors, ensuring visitors meet with appropriate staff
  • Coordinating and performing document assembly and production.
  • Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, answering phones and office mail delivery.
  • Monday – Friday hours are 8am-5pm

What You Will Bring:

  • Previous experience as an administrative assistant in supporting architects, engineers, environmental scientists, community planners, or landscape architects or other technically minded people are a plus.
  • The successful candidate will have superior written and verbal communication skills.
  • The ability to problem solve and make decisions (such as scheduling and prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required daily.
  • Strong typing, grammar, spelling and editing capabilities are required.
  • Basic math/computation skills, flexibility and ability to work collaboratively with several people at one time on a variety of tasks are also important functions of this job.
  • The ideal candidate will be detail-oriented, able to track many projects and deadlines, and bring a desire to provide excellent customer service to the team.
  • Proficiency in Microsoft Word (high level skills) and Excel (intermediate level skills) are a must. Knowledge of Power Point, Adobe Acrobat, BlueBeam Revu, and Access is desired.

Who We Are: WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 30 complementary areas across the nation.

WSB does not accept resumes from third parties.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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