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Executive Assistant

2 months ago

Chadds Ford, Pennsylvania, United States TAGHLEEF INDUSTRIES Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our Chief Operating Officers (COOs) and other senior executives. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to handle confidential information with discretion.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the COOs and other senior executives, ensuring their schedules are efficiently managed and their needs are promptly addressed.
  • Communication: Prepare, edit, and proofread correspondence, reports, presentations, and other documents for executive review. Draft, format, and finalize internal and external communications, including letters, memos, and invoices.
  • Travel Coordination: Organize and coordinate travel arrangements, including flights, accommodations, and transportation, ensuring all logistics are handled efficiently.
  • Event Planning: Plan and organize internal and external events, meetings, and conferences, managing all details from inception to completion.
  • Meeting Coordination: Schedule and coordinate meetings on behalf of executives, including arranging logistics, preparing agendas, and ensuring necessary materials are available.
  • Record Keeping: Maintain and update executive files, records, and databases, ensuring accuracy and confidentiality.
  • Liaison: Serve as a liaison with building management to address and resolve any facility-related issues or concerns.
  • Special Projects: Perform additional administrative tasks and special projects as assigned by the COOs and other senior executives.
Requirements
  • Education: Bachelor's degree in Business Administration or a related field preferred.
  • Experience: Minimum of five years of relevant experience in an executive assistant or similar role, supporting senior-level management.
  • Skills: Excellent verbal and written communication skills. Exceptional organizational skills and keen attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; capable of quickly learning new technologies.
  • Personal Qualities: Strong time management skills with a proven track record of meeting deadlines in a high-paced and sometimes stressful environment. Ability to handle confidential information with discretion and integrity.
About Us

Taghleef Industries, Inc., is a leading manufacturer of specialty BOPP films. We are committed to providing our employees with a positive and inclusive work environment. We are an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law.