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Administrative Assistant

2 months ago

Burlington, United States Aspen Publishing Full time
Job DescriptionJob DescriptionAspen Publishing is seeking an Administrative Assistant to be a part of an exciting growing Company. This position will work in our Burlington, MA, office with hybrid office (3-days)/work-from home (2-days) schedule. The ideal candidate is interested in a career in higher education publishing and is expected to develop a comprehensive knowledge of the Editorial & Production group’s activities.

TITLE: Administrative Assistant
REPORTS TO: Vice President, Publisher
DEPARTMENT: Editorial & Production
FLSA STATUS: Non-Exempt
LOCATION: Burlington, MA

POSITION SUMMARY: Responsible for providing administrative support to the Publisher, Editorial Director and Director of Production and Manufacturing.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
  • Manage and maintain schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
  • Triage Publisher correspondence, including email, faxes, and snail mail
  • Prepare reports (including Travel and Expense Reports); collect, collate, and analyze information; prepare presentations
  • Record meeting discussions and provide minutes
  • Coordinate weekly and monthly staff meetings
  • Populate CRM and Title Management Systems with critical data
  • Generate market share and market opportunity reports as needed
  • Coordinate all invoice tracking, prepare check requests, and follow up as needed
  • Coordinate all activities related to scheduling New Product Proposal (NPP) meetings, including attending meetings and posting approved NPPs
  • Request and distribute reports for approved revision titles and maintain RTF files for editorial
  • Circulate weekly publication plan and changes memo; Regularly update the product master as required
  • Send out announcements and emails to company and send author copies as books are published
  • Work closely with managing editors and acquisitions editors to ensure accurate reporting of weekly status reports, work schedules and monthly reports
  • Process accessibility requests as needed
  • Perform other duties as assigned by supervisor
QUALIFICATIONS:
  • Bachelor's degree in business administration, communications, management, or a related field
  • 1-3 years of work experience in an administrative role
  • Advanced Microsoft Office Experience
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication (both written and oral) skills and interpersonal skills
  • Excellent Customer service
  • Strong time management skills
  • Analyzing issues and providing solutions.
  • Managing multiple projects simultaneously
  • Liaising between internal and external groups
  • Executing plans on time and with quality
  • Troubleshooting and problem solving
  • Prioritization, multitasking, and organizational skills
  • Ability to work quickly and accurately in a fast paced, changing environment
  • Ability to meet deadlines in a consistent and accurate manner
  • Demonstrated ability in working independently and as part of a team

PHYSICAL REQUIREMENTS:
  • Normal Office Environment
  • Ability to sit for extended periods of time
  • Ability to work on computer for extended periods of time
  • Ability to listen and speak carefully while interacting with others
  • Ability to lift up to 10 pounds occasionally
ABOUT US: Aspen Publishing is a leading provider of educational content and digital learning solutions to law schools in the US and around the world Aspen provides best-in-class solutions for legal education through authoritative textbooks written by renowned authors and breakthrough products such as Connected eBooks, Connected Quizzing, and PracticePerfect.
In addition to competitive compensation, we offer a wide array of benefits including your choice of health and dental plans, generous paid time off and holidays, 401k with employer match, and an array of voluntary programs to cover all of life’s eventualities, from accidents, to critical illness, to pet insurance.
EOE disability/veteran.

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