Administrative Assistant

1 month ago

Philadelphia, United States Freire Schools Full time
Job DescriptionJob DescriptionAbout Freire Schools

Established in 1999, Freire Schools (www.freireschools.org) is a network of four charter schools across Philadelphia and Delaware whose mission is to prepare students from historically underserved communities for success in college and beyond. We're distinguished by our belief in every student who walks through our doors, our strong code of conduct and commitment to peace that ensures a safe environment for all, our sense of family throughout our community, and our joyous and engaged classrooms that focus on academic achievement. As evidence of our impact, in 2023 Stanford's Center for Research on Education Outcomes ranked Freire Schools in the top 15 in the country for academic gains out of 368 charter networks nationwide.

About the team

For this Administrative Assistant position, you'll be working for -our middle school in center city Philadelphia called Freire Charter Middle School (5th-8th Grade): Freire Schools' youngest Dragons are preparing for college and changing what it means to be in middle school. Our students arrive at Freire Middle School at a range of achievement levels. Here, they don't just catch up – they make leaps in personal and academic growth, setting them up for even greater success in high school. In 2022, following a longitudinal study on student outcomes commissioned by the Philadelphia School Partnership, Freire Middle School has been identified as one of 36 Philadelphia public and public charter (K-8) schools "Beating the Odds" in academic growth.

What you'll do

As the Administrative Assistant, you'll play a critical role in maintaining smooth operations in the school's office, supporting the administrative team, staff, students, and parents. You'll be responsible for a wide range of clerical and administrative tasks to ensure the efficient day-to-day functioning of Freire Charter Middle School.

Responsibilities
  • Manage PowerSchool, the student information database
  • Manage daily attendance and Swipe System
  • Assist with substitute coverage, including covering classes when necessary
  • 3rd Floor desk management and phone coverage
  • Assist with PBIS Reward System Support and Implementation
  • Lead various academic support tasks, including lockers, student identification photos, technology reservations, Yondr pouches etc.
  • Assist with Chromebook support
  • Money collection for Chromebooks, Yondr pouches, etc.
  • Support the Head of Operations and Head of School with various tasks
  • Manage Copier, inventory, and maintenance support
  • Supply inventory including books, office supplies, water bottles, tissues, etc.
Who you are

You possess an unwavering belief that our students are capable of success, and you both exude and cultivate our values of equity, love, critical thinking, and diversity. We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply.

Minimum requirements
  • Experience working with youth preferred
  • Excellent written, verbal, and interpersonal skills
  • Strong analytical skills and keen attention to detail
  • Ability to complete projects in a timely manner and adhere to numerous deadlines
  • Demonstrates flexibility and maintains confidentiality
  • Sets priorities and works in a highly organized and efficient manner
  • Professional, personable and welcoming to all constituencies
  • Willingness to perform various tasks as needed in support of the extended Freire community
  • Advanced Microsoft Office skills, including Word and Excel
Pay and benefits

This is an 12-month, hourly role with an average of 38 hours a week during the school year and modified/decreased hours during the summer months. We offer a competitive salary based on your experience and qualifications. Our benefits package includes health, dental, vision, and more. Pennsylvania employees are enrolled in Freire's 403(b) retirement plan which includes a 5% contribution from Freire.

Freire Schools is committed to maintaining a workplace environment that is free from all forms of discrimination and discriminatory harassment, in service of the policy goal to provide all persons equal access to all categories of employment regardless of a person's actual or perceived race, color, sex, sexual orientation, gender (including gender identity and expression), age, creed, religion, ancestry, national origin, ethnic background, marital status, pregnancy or related conditions, disability, veteran/military status, or any other category protected by state or federal law.

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