Operations Administrator

1 month ago


Riverside, United States Tilden-Coil Constructors Full time
Job DescriptionJob DescriptionSalary: $24-$28 / Hour

Position Title: Operations Administrator


Employment Terms: Hourly

Immediate Supervisor: Operations Manager 


 

Function/Overview:

The Operations Administrator (OA) serves the Operations and Production processes to achieve corporate operational objectives. He/she understands the need to work across process lines to achieve these objectives. The OA takes complete ownership in all aspects of his/her area of direct responsibility and indirect influence. In order to function at the highest level, the OA must have a “whatever-it-takes” attitude and a “servant” mindset to achieve superior results in alignment with the best interest of the team and the organization as a whole. The Operations Administrator takes initiative, makes decisions, is influential, prioritizes, is adaptable and performs a wide variety of responsibilities and projects. The Operations Administrator is trusted with confidential and sensitive files, financial data, correspondence, and conversations. Assignment is at the main office with regular travel to appointments and project sites to execute responsibilities. Respectful and effective communication with the executive team, corporate support staff and project teams is essential.


Core / Minimum Responsibilities:


     Operations Administration

1. Document Control & Organization

    a. Executive Report Management

    b. Executive Site Visit Process

    c. Hard Copy Archive Management

2. Corporate Property Management

    a. OCH Management

    b. Commerce and Marlborough Yard Efficiency

    c. Inventory Management

    d. Company Fleet Management

3. Process Team Support

    a. Preconstruction

           · PM Responsibility

           · Bid Day Support

    b. Human Resources

           · Employee Engagement Event Support

    c. Finance

          · Internal Controls

          · Economic Denominator

          · Hours Analysis

 

     Strategic Advancement

1. Advance Strategic Objective(s)

2. Advance Process Objective(s)

3. Advance Team Development Objective(s)


     Production

1. Production meetings

    a. Attendance, observation and streamlining

    b. Executive Preparedness

    c. Collect training materials, saving electronically

    d. Produce and distribute post meeting notes and training videos

2. Project Visits/Site Walks

    a. Walk project sites with Production Executives

          ·   Prepare teams for visit

          ·   Take notes, publish and distribute

    b. Follow up with teams and leaders after site visits to ensure progress is made

3. PX Meeting Support

4. Production Processes

    a. PPO

    b. Closeout Matrix

    c. Job Survey

    d. Monthly review and daily log status with Production Administration Manager

    e. MPSR

    f. Streamline Closeout Support

5. Team Development

    a. Work with production team(s) as needed to support project health.

    b. Prolog Document Control

    c. Production Team Workshops and Meeting Management

6. Safety Administration Team Leadership

7. Community Projects

    a. Contractor coordination

    b. Schedule

    c. Budget


 

Recommended Computer Skills:

Timberscan, Microsoft Applications including: Word, Excel, Publisher, PowerPoint and Outlook.

 

 

Recommended Education:

§  Mastery of administration roles, processes and systems

§  Continuing education in Safety and First Aid

 


Physical Demands:

This position requires the ability to lift files, open filing cabinets and bend or stand as necessary. Involves walking, driving, effective communication, listening, using hands to operate office equipment. Vision abilities required for computer work, reading, writing, typing, data entry and the ability to adjust focus. The noise level in the work environment is an active open office. Working from the job site and/or visiting multiple projects is required. Occasional exposure to dust, fumes, chemicals, and loud noise. Includes climbing, accessing high places, carrying and being in proximity to moving mechanical parts. Requires frequent bending, reaching, handling, sitting, standing, walking and lifting 20 lbs. or more.


 


The intent of the job description is to provide a general outline of the employment title. Specific responsibilities may vary depending on the individual requirements of the specific project and direction from the immediate supervisor



  • Riverside, United States University of California, Riverside Full time

    Job ID 33332999 Category Administrative Organization College of Humanities Arts & Social Sciences Department Multidisciplinary Admin Unit Dept Location Main Campus - UCR Salary $71,100 - $128,700 Date Posted May 17, 2024 Application Deadline Open Until Filled Schedule 8AM - 5PM Full/Part Time Full-time(100%) Level of Supervision General Supervision Other...


  • Riverside, United States Gothic Landscape, Inc. Full time

    Job DescriptionJob DescriptionAt Gothic Landscape, we are about delivering extraordinary customer service, building authentic relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping...


  • Riverside, United States County of Riverside Full time

    The Administrative Services Manager I will oversee the contracts team, managing contract administration, procurement processes, and grants administration while ensuring alignment with organizational financial and operational goals. Key responsibilities include developing comprehensive budgets, monitoring revenue streams, negotiating and managing contracts,...


  • Riverside, United States California Baptist University Full time

    To assist Ticketing, Media Production, and other athletic departments as necessary in daily operations and administrative tasks under the supervision of the Office Manager by performing the following duties. Essential **Responsibilities**: Other duties may be assigned. - Serve as the front desk receptionist for the various athletic departments on the box...


  • Riverside, United States TopBuild Full time

    We are looking for individuals who are eager to develop and apply their skills in ways that make a positive impact to communities. Here, you'll be proud to be a part of a company known for putting safety and people first, combined with uncompromising integrity. Job Description Searching for an energetic operational support professional who enjoys wearing...


  • Riverside, United States Executive Search Partners LLC Full time

    Job DescriptionJob DescriptionOverview:Riverside Heating and Plumbing Company is seeking a Senior Network Administrator to join our team. The ideal candidate will be responsible for maintaining our network infrastructure, ensuring its efficiency, reliability, and security. This role offers an exciting opportunity to contribute to the technological backbone...


  • Riverside, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummaryOur client is a digital marketing and web design development organization located in the Inland Empire (Riverside, CA).  They are seeking an experienced and dynamic IT Operations Manager to join their team.   This individual will have the unique responsibility of overseeing and managing all aspects of their business...


  • Riverside, California, United States AHMC Healthcare Full time

    Overview: Under the supervision of the Case Management Director, performs a variety of administrative, staff support and clerical functions, which require a range of skills knowledge of organizational policies and procedures.  Assists with inquires, composes edits and proofreads correspondence and reports, and prepares a range of administrative documents. ...


  • Riverside, United States California Baptist University Full time

    Supervises all game and event management, maintains all athletic facilities, assists with all athletic administration functions, and represents the Director of Athletics by performing the following duties: Essential Duties and Responsibilities Unders Athletic Director, Director, Operations, Facilities, Athletic, Assistant


  • Riverside, United States Simpson Strong-Tie Full time

    **Description** Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees. Our founder, Barc Simpson established 9 Principles of Business we live out as company values and...


  • Riverside, California, United States AMR Full time

    More Information about this Job:   South End Operations Manager This Operations Manager will work in conjunction with the North End Operations Manager to lead the full Riverside Division Area of Coverage/ Location : Southwest (Murrieta, Canyon Lake, Lake Elsinore,Temecula, Palomar) and Mobile Health  FLSA Status: Exempt     JOB SUMMARY Purpose of...


  • Riverside, United States University of California , Riverside Full time

    This position performs medical, technical, and administrative support services to contribute to the efficient day-to-day operations, providing a positive patient experience. Clinical duties may include escorting patients to exam rooms, taking and recording vital signs and medical histories, preparing patients for examination, assisting in procedures, and...


  • Riverside, United States County of Riverside Full time

    The County of Riverside's Flood Control District has an opportunity for a Flood Control Division Chief that will be assigned to the Riverside location. The Flood Control Division Chief is an advanced level manager classification reporting directly to an Assistant Chief Engineer. This classification is responsible for the overall coordination and...


  • Riverside, United States Boise Cascade Company Full time

    Job DescriptionJob DescriptionBoise Cascade Company has been in the business of manufacturing wood products and distributing building materials for over half a century. We are one of the largest producers of engineered wood products and plywood in North America and a leading U.S. wholesale distributor of building materials. Because our business is built on...


  • Riverside, United States Gulfstream SP Full time

    Job DescriptionJob DescriptionJob Title: Service CoordinatorLocation: Riverside, CAOverview:We are seeking a dedicated Service Coordinator to join our Riverside, CA office. This pivotal role supports our service operations by coordinating service appointments, managing technician schedules, and handling customer inquiries. Ideal candidates will have...


  • Riverside, United States AHMC Healthcare Full time

    Overview Respiratory Care Practitioner (RCP), under the supervision of the Supervisor and/or Lead Therapist shall deliver all types of respiratory modalities to patients as established by the department's standard operating procedures. Responsibilities The RCP must have the knowledge and skills needed to carry out these procedures. His/Her knowledge must...


  • Riverside, United States MNS Engineers Inc Full time

    Job DescriptionJob DescriptionDescription:Corporate Business Development AdminMNS Engineers, Inc. (MNS) is a fast growing, profitable multi-service infrastructure consulting firm offering construction management, civil engineering, and surveying services throughout California. With nine (9) offices throughout California, the Company has provided services to...


  • Riverside, United States Fresenius Medical Care Full time

    **POSITION FEATURES**: This is a full time RN role in our vascular surgery center. Hours are Monday through Friday 7:30am to 4:00pm No evenings, weekends or call. You will need experience in ICU, CCU, ER, IR, OR or Cath Lab Quarterly bonus opportunities Excellent benefits: Medical, dental, vision, prescription, paid maternity & paternity leave, 401K w/...

  • Dynamics 365 Analyst

    4 weeks ago


    Riverside, United States Bunzl Full time

    We are in search of a proficient Dynamics CE Business Analyst/Administrator to elevate our sales operations through the efficient management and optimization of the Microsoft Dynamics Sales platform. The perfect candidate will assume a pivotal role in comprehending business requirements, delivering user support, and ensuring the smooth functioning of our...


  • Riverside, United States California Baptist University Full time

    Full-time/10-month clinical supervision position for MFT practicum trainees and associates serving CBU students according to organizational policies and laws, adhering to the counseling center's mission and purpose statement found at ResponsibilitiesThis is a 10-month full-time staff position at CBU, with additional university benefits.The Lead Clinical...