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Events Assistant

3 months ago

Santa Ana, United States XTalk Prep Full time
Job DescriptionJob DescriptionDescriptionJob Description: An Events Assistant at XTalk Prep Consultants is responsible for supporting the planning, organization, and execution of a variety of events, including seminars, conferences, and company functions. This role involves coordinating logistics, managing event details, and ensuring events run smoothly and efficiently. 
Key Responsibilities
Duties and Responsibilities:

  • Assist in the planning and coordination of events, including scheduling, budgeting, and logistics.
  • Communicate with vendors, suppliers, and event participants to ensure all arrangements are in place.
  • Handle event setup, including arranging materials, equipment, and decorations.
  • Manage event registration and attendee communications.
  • Provide on-site support during events to address any issues and ensure smooth operations.
  • Assist in post-event evaluations and reporting.
  • Maintain accurate records and documentation related to events.

Skills, Knowledge and Expertise
Required Skills & Abilities:

  • Bachelor's degree in Event Management, Hospitality, Communications, or a related field.
  • Proven experience in event planning or coordination.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to manage multiple tasks and work under pressure.
  • Attention to detail and problem-solving abilities.
  • Proficiency in Microsoft Office and event management software.

Benefits
Benefits:

  • 401(k) retirement plan with employer matching.
  • Accidental Death & Dismemberment (AD&D) insurance.
  • Dental insurance coverage.
  • Disability insurance for financial protection.
  • Bonus opportunities for outstanding performance.
  • Opportunities for career advancement and professional growth.
  • A supportive and collaborative work environment that values creativity and innovation.