Sr Administrative Management Analyst

3 weeks ago

Arlington, United States Azimuth Corporation Full time
Job DescriptionJob Description

Azimuth Corporation is hiring a Senior Administrative Management Analyst to join our Arlington, VA (Pentagon) team in support of the Office of the Under Secretary of Defense for Intelligence and Security. The ideal candidate will handle administrative responsibilities for national and DoD policy, guidance, and training along with conducting multi-agency coordination, in addition to managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
Responsibilities for this role include, but are not limited to, the following:

  • Provide administrative support for the Director for Intelligence (DDI), Counterintelligence, Law Enforcement & Security.
  • Maintain the DDI, CL&S daily calendar and ensure operations are accomplished in a timely, professional manner. Arrange for meetings, conferences, and video-teleconferencing; to include taking minutes and maintaining invitations attendee contact rosters.
  • Provide correspondence staffing support on a daily basis on approximately ten to fifteen items per day working with more than 40 Directorate action officers and other staff for all required correspondence actions, (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, senior leadership reports, and travel/training/personnel documents).
  • Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review on approximately ten to fifteen items per day. Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors.
  • Tracks all Directorate suspenses to ensure timeliness.
  • Maintain and update approximately twenty overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements and other documentation required by the DDI(CL&S).
  • Support the Director by providing requested data on Directorate activities, accept, disseminate and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI(CL&S) guidance and requirements.
  • Act as the primary administrative interface with the staff of the DDI(CL&S) and receive all tasks for the Directorate and submit them to the appropriate Division or the Director.
  • Prepare and/or oversee travel arrangements. Assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secures reservations and tickets, verify that passports and visas are in order. Upon completion of travel, prepare vouchers, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office.
  • Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal. Utilize proper security procedures to protect classified information.
  • Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.

Minimum Qualifications

  • Must have an active TS/SCI clearance.
  • High school diploma or equivalent with at least 5 years of administrative experience to include: Experience with supporting Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense’s
  • Managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
  • Drafting and editing correspondence, briefing slides, and memorandums.
  • Performing action officer responsibilities which includes tracking suspense’s, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers.
  • Experience supporting travel requirements of senior executives including foreign travel.
  • Possesses intimate knowledge of OUSD(I&S) goals, objectives and direction.
  • Provides clearly articulate analysis through both oral and written communication.
  • Must stay until 4:30pm daily.

Desired Qualifications

  • Understand the inner workings of how an Executive Front Office operates; one with 2 Senior Executives.

Physical Requirements / Travel

  • Must be able to work in an office environment at a desk and computer.
  • May travel ~10% to conferences, program reviews, industry meetings, or other collaborative events. Most or all travel would be CONUS.

Company Overview
Azimuth is an award-winning Woman Owned Small Business specializing in providing research and development and professional services support to the federal government. Azimuth's agility, customer driven approach and our commitment to our employees allows us to meet and exceed our client goals. Excellence, Integrity, Accountability, Community and Humility are the core values of Azimuth as we continue to strive as a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Azimuth Corporation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Sr. Budget Analyst

    2 weeks ago

    Arlington, United States Aalis Management Consulting Full time

    Aalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and...

  • Sr. Business Analyst

    3 weeks ago

    Arlington, United States Aalis Management Consulting Full time

    Job DescriptionJob DescriptionAalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation,...

  • Sr. Budget Analyst

    2 weeks ago

    Arlington, United States Aalis Management Consulting Full time

    Job DescriptionJob DescriptionAalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation,...

  • Sr. Administrative Specialist

    2 weeks ago

    Arlington, United States STEM Solutions Full time

    Sr. Administrative Specialist Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and...

  • Sr Cybersecurity Analyst

    2 weeks ago

    Arlington, United States GM Financial Full time

    Overview: Opportunity to work in a hybrid model: Potential to work 4 days onsite and 1 day remote Why GMF Cybersecurity? Our Cybersecurity team is tasked with the security engineering, regulatory response, third party risk, and incident response capabilities necessary to secure GM Financial, the captive auto finance subsidiary of General Motors. Reporting...

  • Executive Administrative Analyst

    3 months ago

    Arlington, United States AE Strategies Full time

    About UsAE Strategies is a Mclean, VA based consulting firm, founded in 2003, providing management consulting to federal clients. We are a proven small business with an established reputation and a track record of supporting critical initiatives across a wide range of federal clients. Employees will work on challenging and impactful federal initiatives in a...

  • Executive Administrative Analyst

    3 months ago

    Arlington, United States AE Strategies Full time

    About UsAE Strategies is a Mclean, VA based consulting firm, founded in 2003, providing management consulting to federal clients. We are a proven small business with an established reputation and a track record of supporting critical initiatives across a wide range of federal clients. Employees will work on challenging and impactful federal initiatives in a...

  • Sr. Financial Analyst

    2 months ago

    Arlington, United States Tech Marine Business Full time

    Overview: COMMITMENT. EXCELLENCE. INTEGRITY. Our Mission Statement TMB will strive to be the best Employee-Owned Business contributing to our National Defense. We are committed to providing meaningful work, fair compensation, benefits that support a work/life balance, and to contribute towards a secure retirement for all our Employee-Owners. Our Guiding...

  • Sr Business Analyst

    3 months ago

    Arlington, United States HN CONSULTING LLC Full time

    Job DescriptionJob DescriptionREQUIREMENTS:Documents requirements, defines scope, objectives and business justifications, and formulates executive summaries and project charters and write requirements and specifications of software applications. Multi-task capability, handling multiple projects and serve as advisor for lower level IT Business staff to build...

  • Management Analyst

    2 months ago

    Pentagon, Arlington, United States Army Installation Management Command Full time

    This position is a FLEX position. Not eligible for benefits or leave accrual. No guaranteed hours.Serves as senior management analyst for the Child and Youth Services (CYS) Directorate providing guidance, assistance, and direction to field and directorate staff. Provides subject matter expertise to the CYS Director in the analysis and evaluation of services...

  • Sr. Financial Analyst

    6 days ago

    Arlington, United States Tech Marine Business Full time

    Overview: COMMITMENT. EXCELLENCE. INTEGRITY. Our Mission Statement TMB will strive to be the best Employee-Owned Business contributing to our National Defense. We are committed to providing meaningful work, fair compensation, benefits that support a work/life balance, and to contribute towards a secure retirement for all our Employee-Owners. Our Guiding...

  • VSOC Lead/SR Analyst

    7 days ago

    Arlington, United States Zermount, Inc Full time

    Job DescriptionJob DescriptionVSOC Lead/SR AnalystMILITARY FRIENDLY & PREFERRED - HOH SPONSORZermount Inc. is seeking a VSOC (Virtual Security Operations Center) Lead / Senior Analyst who is a is a dual-role position that combines leadership and hands-on technical expertise in cybersecurity operations. The role involves overseeing the daily operations of the...

  • Sr. Procurement Administrator

    3 weeks ago

    Arlington, United States Integrity Management Consulting Full time

    t Integrity, we believe that each employee contributes directly to our growth, success and culture. We seek out candidates who love to challenge themselves and work with others to fulfill this mission. Due to outstanding success in serving our client, The Department of Homeland's Security Cybersecurity and Infrastructure Security Agency (CISA), we are...

  • Sr. Procurement Administrator

    3 weeks ago

    Arlington, United States Integrity Management Consulting Full time

    At Integrity, we believe that each employee contributes directly to our growth, success and culture. We seek out candidates who love to challenge themselves and work with others to fulfill this mission. Due to outstanding success in serving our client, The Department of Homeland's Security Cybersecurity and Infrastructure Security Agency (CISA), we are...

  • Senior Property Management Analyst

    2 weeks ago

    Arlington, Virginia, United States Logistics Management Institute Full time

    Position Overview The Logistics Management Institute is seeking a Senior Asset Management Analyst to contribute to a federal program management office. Our team is composed of proactive individuals dedicated to providing effective and practical solutions that enhance the safety of U.S. borders while facilitating trade and travel. As a key member of our...

  • Epic Clinical Analyst, Beaker

    1 month ago

    Arlington, United States VHC Health Full time

    Epic Clinical Analyst, Beaker Job Description Purpose & Scope: This position is an entry-level analyst position that develops Epic application solutions by investigating processes to understand data and communications flow with individual tasks and transactions. The analyst typically fulfills multiple roles throughout the development, implementation,...

  • ARPA-H HLS Sr. Analyst

    2 months ago

    Arlington, United States Amentum Full time

    ARPA-H HLS Sr. Analyst Amentum is looking for HLS industry personnel to expand our health technology development capabilities and offerings for the Advanced Research Projects Agency for Health (ARPA-H) as well as our Department of Defense (DoD) and other public health client space. We are interested in personnel with technical and managerial experience...

  • ARPA-H HLS Sr. Analyst

    2 months ago

    Arlington, United States Amentum Full time

    ARPA-H HLS Sr. Analyst Amentum is looking for HLS industry personnel to expand our health technology development capabilities and offerings for the Advanced Research Projects Agency for Health (ARPA-H) as well as our Department of Defense (DoD) and other public health client space. We are interested in personnel with technical and managerial experience...

  • Sr. Policy Analyst

    1 month ago

    Arlington, United States Pinnacle Government Consulting, Inc. Full time

    Pinnacle Government Consulting, Inc. is seeking experienced Senior Policy Analysts / Management Consultants with experience supporting Department of Defense (DoD) policy programs and initiatives. The individuals in this position will play a pivotal role in executing policy analysis, research, writing, editing, and coordination in support of our DoD...

  • Sr. Policy Analyst

    4 weeks ago

    Arlington, United States Pinnacle Government Consulting, Inc. Full time

    Pinnacle Government Consulting, Inc. is seeking experienced Senior Policy Analysts / Management Consultants with experience supporting Department of Defense (DoD) policy programs and initiatives. The individuals in this position will play a pivotal role in executing policy analysis, research, writing, editing, and coordination in support of our DoD...