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Executive Administrative Assistant

2 months ago

Orlando, United States Launch That Full time
Job DescriptionJob DescriptionAt Launch That, we invest in ourselves and our community. In 2023, for the fourth year in a row we were recognized as a Top Workplace by the Orlando Sentinel Launch That was founded in 2007 as an entrepreneurial digital marketing startup that's grown from two founders in a garage to almost 100 digital, tech, creative and content professionals in the heart of downtown Orlando.

Launch That covers 100% of the premium cost for employee-only medical coverage for all full-time benefit eligible team members We also offer 100% employer paid short- and long-term disability insurance, competitive compensation, paid time off, 20 days of paid parental leave after 90 days, a 401(k) retirement plan, paid volunteer opportunities and more 
We work hard and appreciate work/life balance Launch That gives all full-time (FT) team members a paid company-wide Holiday Break from December 24th - January 1st each year

Our hybrid work model consists of working from home on Monday and Friday, and working in the office Tuesday, Wednesday and Thursday to maximize team collaboration. We believe in offering ongoing flexibility when it comes to the things that happen in life, like childcare, doctor appointments and the joys of homeownership 

Position Overview:

This is a full-time hybrid role for an Executive Administrative Assistant at Launch That. We are seeking a highly organized and motivated individual to support our President/Chief Operating Officer (COO) and Chief Executive Officer (CEO). 

This position will provide administrative support to the executive team by scheduling appointments, drafting and tracking emails and correspondence, booking travel, managing expense reports, and offering general administrative assistance daily.

Key Responsibilities:
  • Administrative Support:
    • Assist with scheduling meetings, appointments, and travel arrangements for the President/COO and CEO.
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • Assist with personal tasks as needed, including managing personal appointments and errands.
    • Facilitate communication between the President/COO and internal/external stakeholders.
    • Act as a liaison between the President and other executives, clients, and external partners.
    • Draft emails, memos, and other communications as directed.
    • Maintain organized paperless files and records electronically.
  • Project Assistance:
    • Support the President/COO and CEO in managing various projects, ensuring timely completion of tasks.
    • Conduct research and compile data to support strategic initiatives and decision-making.
    • Assist in the preparation of reports, summaries, and presentations.
  • Meeting Coordination:
    • Prepare agendas, take minutes, and follow up on action items from meetings.
    • Prepare meeting materials and take notes throughout the meetings (i.e.StandUp notes, meeting minutes, and Board meeting notes).
    • Coordinate logistics for meetings and technology setup.
  • Special Projects:
    • Participate in special projects and initiatives.
    • Provide support in event planning and execution.
    • Prepare PowerPoint presentations for company-wide Standups.

Qualifications:

  • 2+ years of experience in an executive assistant role, preferably in a digital marketing or technology company and/or equivalent education (Bachelor’s degree) and experience.
  • Strong organizational and time-management skills with the ability to multitask.
  • Proficiency in Google Suite.
  • High level of discretion and confidentiality.
  • Ability to work independently and as part of a team.
  • Strong analytical and research skills.
  • Agility and adaptability in a fast-paced environment.
  • Positive attitude with excellent verbal and written communications skills.
  • Expertise/skills with both learning and sharing.
  • Professional and adept, with the ability to embrace technology and automation.
  • Ability to problem-solve, prioritize, and analyze tasks.
  • Adept at taking direction and applying it with accuracy and innovation.
  • Culture champion:
    • An individual who exemplifies our core values and cultural values, like honesty, trust, having a good work ethic and pursuit of continuous self-improvement. These are demonstrated through expertise professionalism, autonomy and mentorship when approaching the responsibilities assigned below and in interactions with others.
    • A patient and strategic thinker with the keen ability to prioritize and focus.

Why Launch That?

What makes Launch That stand out is our people and our drive to excel. Our vision is to build the most valuable digital brands by connecting people to extraordinary resources. Our core talent is exceptional, with many team members having over 10 years of experience in competitive digital industries. We’re a team that’s driven and focused on growth: we push each other to learn, innovate, and accomplish more than we thought possible.

Our culture is built on relationships, collaboration, and shared ambition. We host unique events throughout the year, celebrating our successes and each other. Giving back to the community is a core value, and we regularly donate our time and talents to local causes.

Our state-of-the-art office was designed to fuel creativity and collaboration. Whether it’s grabbing a coffee, taking a break in our game room with Xbox and arcade games, or enjoying our robust snack bar, our workplace reflects our belief that a great environment fosters great work.

If you're looking to grow, be challenged, and make an impact, Launch That offers the culture, community, and drive you need to thrive. Here, we’re always reaching for more, and we’re looking for people who are ready to do the same.

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