Accounting Clerk

Job Title : Accounting Clerk

Department : Administration

Reports To : Office Manager

FLSA Status : Non-Exempt

Summary

An Accounting Clerk is responsible for data entry, title work, and dealership accounting. Their duties include vendor management, bank reconciliation, and AP/AR. Entry or Intermediate Level Accounting Position. This position will act as an introduction to dealership accounting and provides a career path in the Accounting Department.

As with all positions within our dealership, an Accounting Clerk is expected to be committed to excellent customer service, upholding the highest ethical standards, and as well as being capable of cooperatively with all departments.

Accounting Clerk Essential Duties:

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data.
• Prepare bills, invoices, and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients’ billing issues.
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate reports detailing accounts receivable status.
• Accurately review, code, and process vendor invoices
• Perform data entry associated with accounts payable.
• Review and reconcile invoice discrepancies.
• Reconcile statements.
• DMV processing, inventory reconciliation.
• Submit warrantee purchases, cancellations and verify/reconcile prorated refunds.
• Address and respond to vendor inquiries.
• Applying cash
• Administrating duties including but not limited to, Data entry, word processing, filing, scanning, copying, and faxing.
• Other tasks as assigned.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven working experience as Accounts Receivable and/or Accounts Payable Clerk, or Accounting Support
• Data entry skills along with general math skills
• Hands-on experience in operating spreadsheets and accounting software (ERP or other full-scale ER software)
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• Vendor relationships
• High degree of accuracy and attention to detail
• Show ability to adapt new tasks and skill sets when required.
• Possess strong organizational and follow-up skills.
• Show the ability to work independently and pay close attention to detail.
• Must have good attendance and adhere to timelines and schedules.
• Understand deadlines and apply an appropriate sense of urgency to all tasks.
• Adhere to corporate policies/procedures, documentation standards, and applicable regulatory requirements (i.e., federal, state, local).
• Exercise an appropriate level of courtesy, tact, and professionalism in communications and in dealing with co-workers and the general public.
• Contribute to a favorable public image of Honda Kawasaki KTM of Modesto.
• Contribute toward effective team problem solving with co-workers and management to foster a collaborative workplace, and to promote positive customer experiences.
• Exhibit an elevated level of commitment to customer satisfaction.
• Adhere to a standard of professional ethics.
• Show an elevated level of ownership, accountability, and initiative.
• Work in a multi-tasking, fast-paced environment, efficiently and with minimal errors.
• Maintain positive relationships with customers, other employees, and owners.
• Keep himself/herself groomed and clothed per the dealership guidelines.

Education/Experience/Licensure:

• High School Diploma or equivalent.
• Exposure or experience in Powersports / Motorsports terminology a plus.
• Must have a positive attitude and strong work ethic.
• Attention to detail and an organized workspace.
• Verifiable work experience in accounts payable and/or account receivable.
• Solid understanding of bookkeeping and accounting principles.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data Entry proficiency.
• Customer Service skills
• Negotiation skills
• High degree of accuracy and attention to detail.
• Ability to work quickly and efficiently to meet deadlines.

Other Requirements

Analytical Skills

• Ability to analyze information and evaluate results to choose the best solution and solve problems.
• Ability to observe, receive, and otherwise obtain information from all relevant sources.
• Able to compile, code, categorize, calculate, tabulate, audit, or verify information or data.
• Identify the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Math Skills

• The ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

Computer Skills

• Possess basic computer skills.
• Possess office suite program experience.
• The ability to learn dealer management software and other related software.
• The ability to use electronic messaging systems.

Communication Skills

• Ability to speak effectively and clearly.
• Ability to listen effectively.
• Ability to provide information to supervisors, co-workers, and subordinates by telephone, in written form, spoken word, or electronic messaging clearly and efficiently.
• Ability to follow instructions, both written and verbal.
• Ability to read and comprehend simple instructions, short correspondence, and memos, in English.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals in English.
• Ability to write routine reports and correspondence in English.
• Ability to write legibly in English.

Requirements

• Must be authorized to work in United States.
• Must provide own transportation to work with a valid driver’s license and provide proof of insurance. Clean driving record.
• Pass a background check.
• Pass a pre-employment drug screen.

Compensation:

• Hourly Range: $18.00 - $23.00, non-exempt hourly, DOE
• Modesto Honda Kawasaki offers a competitive salary, retirement, leave and medical benefits package.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to stand/walk for long periods of time. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee may occasionally be required to stoop and bend. The employee will frequently reach with hands and arms. The employee must occasionally lift and/or move safely and properly up 10 lbs. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually quite e and in a controlled environment.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, citizenship status, color, religion, age, sex (including pregnancy), national origin, disability status, family medical history or genetic information, military or veteran status, marital status, parental status, political affiliation, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.