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A/P Clerk

2 months ago

Modesto, United States FLOORING LIQUIDATORS Full time $22 - $25
Job DescriptionJob Description

Summary/objective

Printing, and processing invoices for weekly check runs, processing checks, and resolving A/P issues are just a few of the responsibilities of the Accounts Payable Clerk.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Ensure invoices, checks, and other documents are properly entered into RollMaster
  • Manage the process of verifying and mailing checks, including expediting special handling
  • Execute daily processes and controls accurately and in a timely manner and ensuring compliance with company policies
  • Manage department mail by opening, sorting, and distributing it daily
  • Provide support within the Accounting team
  • Reconcile monthly vendor statements
  • Reconcile shipping vendors/statements
  • Filing and maintain all payable files
  • Maintain company vehicle lists and registrations
  • Daily Customer deposits and weekly cash reconciliation along with bank deposits
  • Charge expenses to accounts and cost centers (stores) by analyzing invoices
  • Pay vendors by monitoring discount opportunities, verifying Federal tax ID numbers, scheduling checks, resolving purchase orders, contract invoices or payment discrepancies and documentation
  • Maintain accounting ledgers by verifying and posting transactions
  • Make sure that invoices are charging applicable sales tax as well as maintaining invoices that should have been charged sales tax, and providing copies of that invoice to the Controller for quarterly sales tax report
  • Protect company by keeping all information confidential


Competencies

  • Analytical Thinking - Applies logic to solve problems and get the job done
  • Client Service - Responds to the clients and anticipate their needs
  • Conflict Resolution - Works to resolve differences and maintain work relationships
  • Decision Making - Makes decisions and takes responsibility for them
  • Ethics - Fosters a diverse and respectful workplace
  • Even Temperament - Controls emotions without retaliating against negative behavior
  • Excellent Communication - Uses language effectively to gather information and facilitate an exchange of ideas
  • Flexibility - Adapts to changes while remaining focused on goals, applies knowledge to new circumstances
  • Initiative - Remains proactive when suggesting improvements and solving problems
  • Interpersonal Relations - Exhibits respect and understanding of others to maintain professional relationships
  • Persuasive Communication - Displays verbal and written communication that influences others
  • Problem Solving - Solves problems while ensuring rules and directives are followed

Supervisory responsibilities: None

Work environment: Office environment

Physical demands: Repetitive movement of hands and fingers – typing and/or writing

Occasional standing, walking, stooping, kneeling, or crouching

Reach with hands and arms

Talk and hear

Travel required: To and from the bank and/or the post office daily (mileage reimbursed)

Required education and experience:

  • High school diploma, GED, or equivalent
  • Previous accounts payable experience
  • Attention to detail, data entry skills
  • Adeptness in 10 Key Accounting
  • Microsoft Word/Excel experience
  • Coding Invoices experience
  • Various Accounting duties such as reconciliations, journal entries and other accounting duties as needed
  • Attentive, ability to work independently and prioritize tasks
  • Demonstrated communication, customer service, and interpersonal skills, especially with both technical and financial backgrounds

Preferred education and experience:

  • 2+ years of experience in an A/P role, fast paced environment
  • RollMaster software experience