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Property Management Coordinator

2 months ago

West Palm Beach, United States The Sterling Organization LLC Full time
Job DescriptionJob Description

Property Management Coordinator

Full Time

West Palm Beach FL - Sterling, West Palm Beach, FL, US

Position Summary

The Property Management Coordinator will assist with the oversight of the property management team and operations activities across Sterling’s portfolio of properties. The Property Management Coordinator will be familiar with the day-to-day activities at each asset and will work with the property managers to execute Sterling’s business plans.

This role will require exceptional communication and organizational skills. The Property Management Coordinator will be based in Sterling’s headquarters in West Palm Beach, FL and will be an essential contributor to the Company’s business needs throughout the portfolio.

Responsibilities

  • Primarily responsible for assisting the SVP and Regional Director of Property Management in leading a team of experienced property managers to oversee the daily operational needs of the 70+ properties throughout Sterling’s portfolio.
  • Assist in tracking the property-level real estate tax appeals at each property, while coordinating with our tax consultants to ensure all materials requested are provided.
  • Assist with tracking tenant-level disputes, litigation, accounts receivable collections, assignments and other miscellaneous items pertaining to tenants under lease.
  • Assist in completing quarterly management reports for Sterling’s legacy properties to be distributed to the investors.
  • Participate in the firm’s Fund-level investor reporting on a quarterly basis.
  • Assist with and/or lead internal process improvement projects for the Property Management Team.
  • Assist with the oversight of critical dates to ensure all deadlines are met.
  • Manage document flow within the PM Department.
  • Assist Managers with Vendor and Utility 3rd Party Applications to maintain accurate and updated information.
  • Review Tenant Construction Allowance submissions prior to sending for approval.
  • Manage facilities at corporate office working closely with assigned PM
  • Assist Managers with Ancillary Revenue Opportunities which includes the workflow for producing license agreements and related documents.
  • Communicate with senior management across Sterling’s Construction and Development Department, Finance and Accounting Department, Investments and Transactions Department, Leasing and Lease Administration Department, and Legal Department.
  • Track and manage miscellaneous ad hoc projects such as: land takings, easements, environmental issues, replat of outparcels, etc.

Qualifications

Bachelor’s Degree in business, real estate, or other applicable field preferred.

Several years of commercial real estate experience with a comprehensive understanding of retail assets preferred.

Yardi experience is preferred.

Skills & Abilities

  • Self-starter who is proficient and highly motivated.
  • Ability to multi-task and prioritize upcoming deadlines.
  • Highly organized, flexible and efficient.
  • Exceptional written and oral communication skills.
  • Must have a “whatever it takes” attitude