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Receptionist - Admin Support
2 months ago
Description
Essential Duties & Responsibilities for the Receptionist
- Greet and welcome guests when they arrive at the office
- Direct visitors to the appropriate person and office
- Ensure reception area is tidy and presentable
- Answer, screen and forward incoming phone calls
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Process outgoing mail
- Print and mail invoices
- Process Accounting, Licensing & Contracts mail by scanning, tasking and scheduling in the applicable system
- Maintain agency shared calendars
- Scan mail and assign in ImageRight
- Assign unassigned tasks in ImageRight
- Download and assign webmail in ImageRight
- Print and mail certificates and auto ID cards
- Print and mail proposals and policy books
- Generate monthly production reports
- Generate ad hoc reports as needed
- Update quarterly pivot tables
- Generate quarterly sales scorecards
- Order and maintain inventory or office & break room supplies
- Coordinate and schedule approved travel
- Coordinate company events and required catering
- Order flowers and food as needed for employee events (bereavement, birth of baby, retirement, etc.)
- Perform other clerical receptionist duties such as filing, photocopying and faxing.
- Performs other related duties and tasks as necessary or as assigned.
Requirements
- Minimum 2 years of administrative experience.
- Proficiency in Microsoft Windows, Office 365, Word, and Excel.
- Self-motivated and able to handle multiple tasks with minimal guidance in order to meet deadlines.
- Excellent oral and written communication skills to articulate key information.
- Initiative and willingness to take on additional responsibilities.
- High emphasis on teamwork, collaboration, data analysis, and process innovation.
- Self-starter and work with direction and taking ownership of areas of responsibility.
- Detail-oriented.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Benefits
- Health, dental, and vision benefits
- Flexible Spending Account and 401k Plan with matching
- Life Insurance, Short & Long Term Disability, Accident, Cancer, etc.
- 8 Paid Holidays Per Year plus your birthday and a day to volunteer
- Generous paid time off package
