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Executive Admin Assistant to GM/COO
2 months ago
Under the direction of the General Manager/Chief Operating Officer (GM/COO), the Executive Assistant will support the GM/COO and the Executive Team in administrative and related functions. This position will be responsible for coordinating the daily function of the executive offices, providing supportive services to all departments, communications, tribal and executive meetings, and travel arrangements. The Executive Assistant also acts as a liaison to the tribe and represents and acts on behalf of the GM/COO, as directed.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES:
- Ensure the day-to-day functions of the executive offices remain efficient.
- Maintain the calendar for the GM/COO and Executive Team, keeping all activities, meetings, and important dates current and updating GM/COO and Executives, as necessary.
- Function as the primary contact and trusted right-hand person for the GM/COO and Executives.
- Manage all incoming communications (email, phone calls, and mail), by routing to appropriate contact, responding in a timely manner.
- Communicate effectively and professionally with guests, vendors, Team Members, and other people whose good will and respect are of critical importance.
- Organize, maintain, and secure all executive files.
- Review, file, and track all contract documents.
- Attend all executive and board meetings; record, transcribe, and distribute all meeting minutes, notes, and agendas timely.
- Prepare correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Assist in the planning and coordination of events and meetings.
- Coordinate all travel arrangements for Executives and Team Members.
- Oversee the Administration Team, ensure a high level of job performance is maintained, provided training and mentorship, calls are answered and routed appropriately, and guests are greeted timely.
- Responsible for the preparation of the yearly budget for the department and monitoring expenses.
- Must follow all Safety Rules and Regulations.
- Must adhere to Dress Code and Appearance Policies.
- Must maintain and wear uniform provided by Naskila Casino, if applicable.
- Practice good personal hygiene.
- Must be willing to work all shifts, weekends, and holidays as deemed necessary by the Department Manager.
REQUIRED:
- High School Diploma/GED.
- Minimum of five (5) years of experience in an Administrative Supervisory role.
- One (1) - three (3) years of experience preparing, filing, and tracking legal and/or construction documents.
PREFERRED:
- Associate or bachelor’s degree in business administration.
- Five (5) – ten (10) years of experience in an office manager role.
- Experience in gaming administration.
- Experience in the construction administration.
Salaried - Depending on Experience
