MHS Administrative Assistant

4 weeks ago

Honolulu, United States Hickam Communities LLC Full time
Job DescriptionJob Description

At Hickam Communities, we turn housing into homes. We recognize that our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. We value results, teamwork, innovation, and mutual respect. Come join our team and be part of a nationally recognized leader in property management and development, where we view ourselves as trailblazers as we tackle the challenges ahead.

Our Benefits:

  • Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
  • 401(k) plan with a company match
  • Various comprehensive Medical, Dental, & Vision plan options for you and your family
  • Flexible Spending Account and Dependent Care Flexible Spending Account
  • Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
  • Tuition Reimbursement program and continuous training and development opportunities
  • Wellness program (group challenges, seminars, gym membership reimbursement)
  • Employee Assistance Program

The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature.


Primary Responsibilities:

  • Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
  • Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
  • Generate weekly and monthly project reports. Assist with other reports as needed
  • Coordinate and compile property management reports
  • Responsible for ensuring coverage of office hours and maintaining office supply inventory
  • Prepare presentations for property management
  • Coordinate tasks across multiple departments and levels throughout the organization
  • Handle petty cash for office property management staff
  • Execute projects assigned by DPM
  • Support the DPM with all aspects of property managements


Job Requirements:

  • High School Diploma or GED required; Bachelor's degree in a business related field preferred
  • Minimum 1 - 3 years experience working in an administrative role required
  • 2 - 5 years human resources or administrative experience preferred
  • Experience with computer systems required including web based applications and Microsoft Office
  • Able to summarize and communicate moderately complex information in varied written and verbal formats
  • Able to provide a high level of customer service to internal and external customers
  • Able to manage multiple assignments and tasks and work under pressure
  • Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy


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