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Executive Assistant

3 months ago

Beech Grove, United States Mainstream Fiber Networks Full time
Job DescriptionJob Description

Executive Assistant |Mainstream Fiber Networks

 About Mainstream Fiber:

At Mainstream Fiber Networks, we are not just providing fiber optic internet – we are transforming the digital landscape of rural Indiana.

As a proud Indiana-based team, we are on a mission to transform connectivity in underserved areas, bridging the digital divide with cutting-edge technology. Our commitment to investing in our employees fuels our relentless growth, ensuring we deliver exceptional service and innovative solutions that empower our communities and drive progress.

About the Role:

The Executive Assistant will play a crucial role in supporting the executive by managing a broad range of administrative functions and ensuring efficient operation of the executive office. This individual will act as a liaison between the executive and various stakeholders, providing informed advice on major policies and current issues. The Executive Assistant will handle high-level contacts with discretion and adaptability, making sound judgments in unique and sensitive situations.

Why should you join our Team:

  • Permanent, Full-time Position 
  • Pay Range: Based on Experience
  • Shift: Day Shift M-F
  • Access to Company Benefits:
    • Paid Time Off
    • 10 Paid Holidays
    • Medical Insurance with Dental and Vision Plans
    • Health Savings Account (HSA)
    • Company-Funded Life Insurance
    • 401(k) Retirement Savings Plan
    • FMLA

Job Perks:

  • Competitive Compensation
  • Newly Updated Equipment
  • Internal career advancement opportunities
  • Exclusive employee discounts on company services
  • Life Mart discounts for various products and services
  • Pay Active (Daily/weekly Pay Opportunities)
  • Wisely Pay Cards
  • New Hire and Annual provided Company Merch
  • Annual Company Events

Key Responsibilities:

    • Administrative Support: Provide comprehensive administrative support to the executive, including managing schedules, arranging meetings, handling correspondence, and preparing reports.
    • Liaison and Advisory Role: Serve as a key point of contact for individuals inside and outside the organization. Advise and convey the executive’s views on major policies, current issues, and organizational matters to ensure consistent communication.
    • High-Level Communication: Handle communications with high-ranking individuals from national and international firms. Assess and respond to unique and complex situations with appropriate judgment, discretion, and tact.
    • Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items. Ensure that all meetings run smoothly and efficiently.
    • Confidentiality and Discretion: Maintain the confidentiality of sensitive information and handle all matters with the highest level of discretion and professionalism.
    • Project Management: Assist with special projects and initiatives as directed by the executive, ensuring timely completion and effective management of project tasks.
    • Additional tasks as assigned.

Key Qualifications:

  • Proven experience as an Executive Assistant or in a similar high-level administrative role. Experience in dealing with senior executives and handling sensitive information is highly desirable.
  • Bachelor’s degree in business administration, Management, or a related field preferred. Equivalent work experience may be considered.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High level of discretion and professionalism.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  • Ability to handle complex and high-pressure situations with ease.
  • Excellent judgment and decision-making skills.
  • Experience with scheduling software and project management tools is a plus

Post-Application Details:

Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all our recruiter(s) will have access to your profile, expanding your opportunities even more.

Mainstream Fiber Networks is an equal opportunity employer and welcome applications from all qualified individuals regardless of race, color, religion, sex, national origin, disability, or veteran status.

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