Executive Assistant

4 weeks ago

Boca Raton, United States TEMPLE BETH-EL OF BOCA RATON Full time
Job DescriptionJob DescriptionDescription:

Temple Beth El of Boca Raton (www.tbeboca.org) is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Executive. The ideal candidate will be detail-oriented, possess exceptional communication skills and thrive in a flexible environment. This individual will own, manage and act on our Executive’s behalf in making decisions about schedules and will serve as a professional resource to the administrative staff when conceptualizing, planning and implementing initiatives.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES:

  • Provide complete executive level assistance and administrative support to the Executive staff member including calendar management, correspondence, phone calls, digital filing, travel planning and itineraries, research, and event coordination.
  • Prepare and edit correspondence, reports, and presentations for Executive staff member/s.
  • Assist with the preparation of meeting/event materials and agendas; take meeting notes as needed.
  • Manage and maintain confidential information with discretion and professionalism.
  • Anticipate the needs of the Executive staff member and proactively address them to ensure smooth workflow.
  • Coordinate and facilitate communication between Executive staff member and internal staff/board members.
  • Prioritize and manage multiple tasks simultaneously, with attention to deadlines and details.
  • Liaison/serve as a point of contact with organization departments to ensure program success.
  • Use computer software to process and code vendor invoices, payments, and expense reports.
  • Maintain relationships with key community partners and congregational members, always communicating with members in a responsive, kind and sensitive manner.
  • Assist with additional special projects and initiatives as assigned by the Executive staff member.
Requirements:

KNOWLEDGE, SKILLS, ABILITIES

  • Excellent verbal and written communications skills;
  • Ability to project an understanding, compassionate, customer-oriented presence;
  • Excellent organizational and administrative skills;
  • Excellent calendar management skills;
  • Excellent problem solving, and attention to detail and strong interpersonal relationship skills;
  • Ability to “manage up”
  • Must be a self-starter and possess the ability to work both independently and with a team;
  • Be approachable with the ability to maintain positive relationships at all levels of the organization;
  • Very strong computer skills, including Microsoft Office, ShulCloud or similar CRM databases;
  • Ability to multi-task, meet deadlines and anticipate needs;
  • Ability to maintain composure and exercise good judgment under pressure;
  • Ability to maintain confidentiality; and
  • Ability to work occasionally on nights and weekends.

EDUCATION and/or EXPERIENCE

  • B.A. degree or master’s degree;
  • [2]+ year experience supporting at the C-suite level; and
  • Experience working with the public via telephone and email

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