Executive Administrative Assistant

2 weeks ago

Boca Raton, United States Collaborative Management Systems Inc Full time
Job DescriptionJob Description

Title: Executive Administrative Assistant - Dental Software Company
Location: Boca Raton Executive Training Center
This is not a Remote Position - Seeking someone full time and excited to work in a thriving upscale environment in an office setting where business casual and dressing for success is part of the mindset.

Are you a highly organized and detail-oriented individual with a passion for supporting executives and driving operational efficiency? If so, we invite you to join our team at My Business Platform, a leading provider of dental software business management tools. We are seeking a proactive and resourceful Executive Administrative Assistant to provide comprehensive support to our team and contribute to the success of our organization.

Responsibilities:

  • Serve as the primary point of contact for client relations including screening and managing incoming calls, emails, and correspondence.
  • Manage team calendars, including scheduling meetings, appointments, and travel arrangements
  • Prepare and organize materials for client meetings, presentations, and Zoom conferences, ensuring all necessary information is available and accessible.
  • Coordinate and facilitate communication between executives and various departments within the organization, ensuring timely follow-up on action items and requests.
  • Assist with the preparation and editing of documents, newsletters, and presentations, maintaining a high level of accuracy and attention to detail
  • Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
  • Support special projects and initiatives as assigned by executives, demonstrating flexibility and adaptability to changing priorities.

Requirements:

  • Proven experience as an executive administrative assistant or similar role with strong phone and communication skills
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a deadline-driven setting.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with clients and individuals at all levels of the organization.
  • Proficiency in Google Drive and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools, with a willingness to learn new software and technologies.
  • High degree of discretion and confidentiality, with a commitment to maintaining the trust and confidence of executives and colleagues.

Why Join Us:

  • Opportunity to work directly with C-Suite Team for a growing technology company
  • Competitive salary and benefits package, including health insurance and paid time off
  • Professional development opportunities to enhance your skills and advance your career
  • Exposure to the dental industry and cutting-edge technology partners 
  • Upscale Professional Work Environment where your contributions are valued and recognized

If you are a proactive and adaptable professional with a passion for supporting executives and driving organizational success, apply now to join our team at My Business Platform as an Executive Administrative Assistant

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