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Office Assistant

3 months ago

Honolulu, United States HiEmployment Full time
Job DescriptionJob DescriptionAbout the role:
The Office Assistant assists the Resident Manager in the operation of the complex in accordance with administrative guidelines to ensure effective fiscal, physical and social soundness. Takes initiative to seek solutions to problems unique to the complex.

Schedule: Full-Time, Mon-Fri 7:30am-4:30pm

Pay: $18/hour

Industry: Condominium Property

Location: Honolulu

Parking: Available on-site

Duties and Responsibilities:
• Collects rents, makes bank deposits, prepares and submits an accurate rent roll in a timely manner.
• Assists with income verifications, certification and screening of applicants and collection of rents.
• Enters all relevant transactions into the computer as described in the REM Policies and Procedures
• Assists in scheduling vacant units for rental and occupancy.
• Maintains legally required postings.
• Monitors work orders and purchase orders.
• Answers telephone, prepares correspondence, and maintains neatness of the office.
• Assists in maintaining all required inventories for office supplies and office equipment.
• Prepares and processes leases, security deposit agreements, inspections and other forms
• Assists Resident Manager in processing evictions.
• Walks the grounds daily with site inspection report of property
• Assumes responsibilities of Resident Manager in the Resident Manager’s absence
• May perform some or all the Essential Responsibilities of the Leasing Agent and/or Bookkeeper
• position.
• Maintains confidentiality of resident, applicant, and or employee information.
• Attends mandatory training and meetings.
• Other duties as assigned

Knowledge/Skills
• Ability to develop and implement site budgets and variance reporting.
• Demonstrable skill in the use of Microsoft Office software.
• Skill in problem solving with staff, applicants and residents
• Knowledge of HUD, DFEH and ADA guidelines and other regulatory agency guidelines
• Strong communication skills, both oral and written.

Minimum Requirements:
• High School Diploma or GED
• At least 1 year office administrative experience
• Must be proficient in using a computer (Microsoft Office- Word, Excel, Outlook)
• Type at least 45 wpm
• Experience in the real estate industry preferred but not required
• Ability to multi-task and prioritize work
• Must be reliable and dependable
• Ability to follow instructions well.