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Administrative Assistant

5 months ago

Dickinson, United States ABLE, Inc. Full time
Job DescriptionJob Description

Oversees and coordinates office services. Keeps official corporation records and executes administrative policies determined by or in conjunction with the Executive Director of ABLE, Inc. Designs and maintains effective office procedures and record systems.

  1. RELATED DUTIES AND FUNCTIONS
  • Handle and direct incoming calls, visitors, and correspondence
  • Prepare and direct correspondence/mail for the agency
  • Operate computer, telephone system, photocopy machine, typewriter, postage meter, shredder, scanner, fax machine, projector and audio equipment. Perform or schedule equipment maintenance and repairs.
  • Maintain computerized databases of people supported, staff, and other related information. Design a variety of forms to display data pertaining to agency needs.
  • Schedule appointments and maintain conference room, vacation, and vehicle calendars
  • Act as custodian of agency’s files, documents, records, and keys
  • Plan and attend conferences and meetings, arrange business itineraries, and coordinate travel requirements
  • Direct preparation of records, such as minutes and resolutions of directors’ meetings, annual meetings, and other agency meetings
  • Direct preparation and filing of agency’s legal documents with government agencies to conform with statutes
  • Maintain and follow policy and procedure manuals, active and inactive personnel files, contracts for the agency
  • Complete required duties to open and close ABLE office
  • Attend all required inservices or any training related activities
  • Maintain and program office telephones
  • Act as custodian of computer and telephone passwords for the agency. Program users on agency computers.
  • Understand agency systems to assist in creating efficiencies and meet organization needs such as: Call Multiplier, Therap, AS Manager card access, LogMeIn, etc.
  1. ADMINISTRATIVE DUTIES
  • Organize office operations and procedures
  • Evaluate office and systems productivity
  • Enforce policies and procedures of ABLE, Inc.
  • Provide positive, appropriate leadership while resolving conflicts and addressing grievances
  • Arrange for repairs and maintenance as authorized
  • Ensure office supplies are purchased and stocked
  1. REQUIREMENTS
  • Proficient in Microsoft Office 365 applications: Excel, Word, Access, PowerPoint. Willingness to train on Power Platforms such as Power BI
  • Sitting and operating a computer for prolonged periods of time
  • Attention to detail and strong problem-solving skills
  • Proficient dexterity of hands-on work
  • Excellent time management skills and ability to multi-task and prioritize work
  • Effective verbal and written communication skills
  1. QUALIFICATIONS

Preferred: Two years of college education in a relevant field

Alternative: An equivalent combination of education and experience



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