Executive Assistant
1 month ago
*This position is required to report to our West Hollywood office with no remote or hybrid options*
This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.
Entry level candidates will not be considered for this role. All applicants are expected to have relative work experience in the Entertainment Industry or another field supporting high net worth individuals in a fast paced environment.
Job Essentials, Responsibilities, Duties
ADMINISTRATIVE TASKS
- Attend meetings and calls with Director
- Coordinate and confirm scheduling of meetings/calls; maintain/update calendar for Director
- Receive and screen visitors/incoming calls to determine priority and provide detailed notice with information necessary to accurately execute meetings
- Coordinate travel arrangements, prepare itineraries, confirm details and communicate finalized agendas
- Enter time in company’s timekeeping system accurately and consistently for self and Director
- Assist with time review as assigned
- Maintain client relations, accommodating client requests, inquiries, and concerns as necessary
- Accommodate clients and trusted advisors in the absence of Director
- Track and update logins, passwords, and all sensitive information as instructed
- Maintain Director’s open items list
- Assist Director with ad hoc tasks as assigned
TECHNICAL TASKS
- Assist in creation and implementation of programs to support key strategic initiatives furthering growth of the firm and staff
- Maintain a high level of working knowledge in Excel and basic accounting software systems
- Perform clerical accounting functions as necessary
- Keep up to date and familiarize yourself with all accounting-based company policies and procedures
- Execute decisions, organize and delegate work to staff in the absence of the Director as necessary
- Perform various highly sensitive and confidential executive and administrative support tasks as requested
Specific Job Knowledge, skills, and Abilities
- Strong project management and organizational skills
- Superior verbal and written communication skills
Qualifications
- Ability to reliably commute and report to the Tri Star office
- BS in Management or relatable degree
- 10+ Years as an Executive Assistant to C-Suite executives
Tri Star Core Values
PERFORMANCE: We provide clients with excellent reporting and service
HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients
TEAMWORK: We actively participate in group discussions, tasks, and projects
COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients
TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm
This job description is not intended to be a comprehensive list of all requirements of this position.
-
Executive Assistant
1 month ago
West Hollywood, United States AS DESIGN INC. Full timeJob DescriptionJob DescriptionLA based Design firm, is looking for a full-time executive assistant.We are looking for an outgoing, detail oriented and positive individual to handle and oversee day-to-day operational items.Overview of job description:Coordinate travel arrangementsAttend site with designers and clientsRun errandsPick up and drop off...
-
Freelance Executive Assistant for CEO
3 weeks ago
West Hollywood, United States 24 Seven Talent Full timeWe are seeking a skilled Freelance Executive Assistant to support the CEO of a prominent interior design brand. This temporary position is available from September 16th to October 4th, with an initial week dedicated to training and the subsequent two weeks involving independent support for the CEO. Key Responsibilities: Provide high-level administrative...
-
Executive Assistant
1 month ago
Hollywood, United States Northern Light Radiology Associates, Inc Full timeJob DescriptionJob DescriptionNorthern Light Medical Management has an exciting opportunity for a highly organized and detail-oriented individual to join our team as an Executive Assistant. We are a successful, growing, hospital-based Medical Management company looking for the perfect candidate who is dedicated to teamwork and operational...
-
Bilingual Executive Assistant
3 weeks ago
West Hollywood, United States 33 USA Inc. Full timeJob DescriptionJob DescriptionPosition SummaryThe Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is...
-
Bilingual Executive Assistant
2 months ago
West Hollywood, United States 33 USA Inc. Full timeJob DescriptionJob DescriptionPosition SummaryThe Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is...
-
Executive Assistant
3 months ago
Hollywood, United States US Immigration Law Counsel Full timeJob DescriptionJob DescriptionAttorney Saman Movassaghi Gonzalez Managing Attorney at US-ILC is looking for an Executive Assistant to join our company in our Pembroke Pines office. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our...
-
Full-Time Executive Assistant in West Hollywood
3 months ago
West Hollywood, United States Rose's Agency Full timeWe are looking for a Full-Time Executive Assistant for a small, boutique entertainment company in West Hollywood. Hours are Mon-Fri 9am-5pm. Responsibilities include, but are not limited to: managing phones/emails, calendaring & scheduling, light personal assistant tasks, and general admin duties. The ideal candidate is college educated, organized,...
-
Full-Time Executive Assistant in West Hollywood
3 months ago
West Hollywood, United States Rose's Agency Full timeJob DescriptionJob DescriptionWe are looking for a Full-Time Executive Assistant for a small, boutique entertainment company in West Hollywood. Hours are Mon-Fri 9am-5pm. Responsibilities include, but are not limited to: managing phones/emails, calendaring & scheduling, light personal assistant tasks, and general admin duties. The ideal candidate is college...
-
Administrative Executive Assistant
3 months ago
Hollywood, United States Omega Environmental Technologi Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Executive Assistant with strong Finance & Accounting Experience to join our team of Multi-National company! You will provide high-level administrative support for the CEO at our company.Responsibilities:Handle administrative needs of CEOBanking & PayrollCommunications with local and international...
-
Executive Assistant
1 week ago
West Hollywood, United States Luxury Real Estate Firm Full time $25 - $30Job DescriptionJob DescriptionWe are seeking a highly organized and personable Front Desk Receptionist & Personal Assistant to support our CEO and ensure the smooth operation of our front office.Job Description:As the Front Desk Receptionist & Personal Assistant to the CEO, you will be the first point of contact for clients and visitors, providing a warm and...
-
Freelance Executive Assistant for CEO
4 weeks ago
Hollywood, California, United States 24 Seven Talent Full timeWe are seeking a skilled Freelance Executive Assistant to support the CEO of a prominent interior design brand. This temporary position is available from September 16th to October 4th, with an initial week dedicated to training and the subsequent two weeks involving independent support for the CEO.Key Responsibilities:Provide high-level administrative...
-
Executive Chef
5 days ago
West Hollywood, United States Chez Mia Full timeJob OverviewPosition Summary:As the Executive Chef at Chez Mia, you will showcase your culinary expertise by overseeing daily kitchen operations and leading a dedicated team. Your role will be pivotal in ensuring the highest standards of food quality and presentation.Key Responsibilities:Demonstrate culinary skills by actively participating in daily cooking...
-
Multilingual Executive Support Specialist
6 days ago
West Hollywood, United States 33 USA Inc. Full timeJob OverviewPosition Overview:The Multilingual Executive Support Specialist plays a crucial role in providing comprehensive administrative assistance to the leadership team at 33 USA Inc. Proficiency in both Japanese and English is essential, alongside exceptional organizational capabilities, meticulous attention to detail, and effective task management...
-
Staff Accountant
1 month ago
West Hollywood, United States On Target Executive Search Full timeJob DescriptionJob DescriptionOn Target Executive Search is looking for a Staff Accountant in Los Angeles with construction industry experience. The Staff Accountant will assist the Accounting Manager and Controller in all areas of financial reporting. The position will be responsible for developing and maintaining accounting systems, practices, and...
-
Operations Executive
19 hours ago
West Hollywood, United States The Beverly Hills Estates Full timeThe Beverly Hills Estates is seeking an experienced Director of Operations to oversee our dynamic real estate team.This role requires collaboration with the leadership team and staff to deliver essential operational support in a high-energy setting.Key Responsibilities:Must possess a strong background in residential real estate.Demonstrate a comprehensive...
-
Outside Sales Executive
2 weeks ago
West Hollywood, United States Interior Talent Full timeOutside Sales Executive | Architectural Products – Stone & Tile**Ability to travel to visit clients in the territory - typically 1 day at the showroom, 4 days visiting clients in the territory**We seek a customer-focused Outside Sales Executive for our client's established but growing team. The company has a collaborative, engaging, challenging, and...
-
Outside Sales Executive
3 months ago
West Hollywood, United States Interior Talent Full timeOutside Sales Executive | Architectural Products – Stone & Tile**Ability to travel to visit clients in the territory - typically 1 day at the showroom, 4 days visiting clients in the territory**We seek a customer-focused Outside Sales Executive for our client's established but growing team. The company has a collaborative, engaging, challenging, and...
-
Executive Assistant Manager for Rooms
2 months ago
Hollywood, California, United States Marriott International Full timeJob Number Job Category Rooms & Guest Services OperationsLocation The West Hollywood EDITION, 9040 West Sunset Blvd, West Hollywood, California, United States VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? YPosition Type ManagementJOB SUMMARYFunctions as the strategic business leader of the property's Rooms department. Responsible for planning,...
-
Outside Sales Account Executive
2 weeks ago
West Hollywood, United States Mosaic Companies, LLC Full timeJob DescriptionJob DescriptionWalker Zanger, a subsidiary of Mosaic Companies, LLC and a leader in luxury stone, slab, and tile products, is hiring an Outside Sales Account Executive in our Melrose, CA location. The Outside Sales Account Executive is a skilled level sales position and a great opportunity for someone who enjoys selling beautiful high-end...
-
Outside Sales Account Executive
1 week ago
West Hollywood, United States Mosaic Companies, LLC Full timeJob DescriptionJob DescriptionWalker Zanger, a subsidiary of Mosaic Companies, LLC and a leader in luxury stone, slab, and tile products, is hiring an Outside Sales Account Executive in our Melrose, CA location. The Outside Sales Account Executive is a skilled level sales position and a great opportunity for someone who enjoys selling beautiful high-end...