Administrative Assistant III HR Medical

3 weeks ago


Los Angeles, United States Harvest Technical Services, Inc. Full time
Job DescriptionJob Description

Onsite: Los Angeles, CA


  • The Administrative Assistant III will work alongside the HR Analyst.
  • The duties include monitoring the email inboxes for HR Medical, Accommodations and Workers Compensation.
  • Forward escalated requests to Analyst or Manager as needed.
  • Assist with the Medical Surveillance program by handling the medical screening for pre-employment, annual exams, and follow-up appointments for safety-sensitive, commercial drivers, and van pool staff for all MWD locations.
  • Will provide general administrative support which includes heavy invoicing, reviewing, reconciliation, and redacting confidential information and working with accounting staff to ensure payments.
  • Send out forms and template letters via DocuSign, then download PDFs for files.
  • Handle the filing for the team, which includes both paper and electronic files.
  • CONFIDENTIALALITY & PROFESSIONALISM is required.
  • The admin will work with confidential documents daily including DOT drug testing, medical exams, ADA Accommodations and Workers Comp claims.
  • Prior experience is a must.
  • The admin is needed to support the overall medical surveillance by coordinating the medical screening exams, assisting with the DOT, overseeing drug testing and COVID tracking for the company to remain compliant.
  • Assist with DOT queries for commercial drivers and assist with scheduling site visits for TPA to conduct random drug testing.
  • Schedule screening and testing for potential chemical exposures.
  • Monitor the email boxes for HR Medical and Accommodations and Workers Compensation, forward escalated request to Analyst or Manager as needed.
  • Collect and organize results, and work with Provider to develop system to ensure copies are provided to all employees.
  • Provide general administration support which requires scanning documents to create PDF files, organize filings, creating excel sheets, and assisting with other administrative support as needed.


Desires Experience Below:

  • A high school diploma or general education test (GED) and 6 years of relevant experience; or Associate's Degree from an accredited college or university in a related field and 4 years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and 2 years of relevant experience.
  • INTERMEDIATE KNOWLEDGE:MSOffice (EXCEL), Adobe, DocuSign.
  • KNOWLEDGE IN PROCESSING: Invoices (heavy) and HR database (i.e., Oracle) .
  • MUST HAVE:HR Medical and Workers Comp Screening
  • Personable, Team Player, Flexible, Multitask and handles pressure well.
  • Detail orient, Organized, Strong Written and Verbal Communication skills a must.
  • Valid CA driver license.
  • Local Candidates (So Cal)


The hiring range for this position is $42 to $47 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors

Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or

expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.





  • Los Angeles, United States Harvest Technical Services, Inc. Full time

    Job DescriptionJob DescriptionOnsite: Downtown Los Angeles, CASummaryThe Administrative Assistant III will work in team-oriented environment (up to 10pp).The Administrative Admin responsibilities will include finalizing formatting of correspondence, prepare DocuSign (i.e., stop notices, invoices, pay vouchers, etc.) for Contract Administrators.The ideal...


  • Los Angeles, United States Harvest Technical Services, Inc. Full time

    Job DescriptionJob DescriptionOnsite: Downtown Los Angeles, CASummaryThe Administrative Assistant III will work in team-oriented environment (up to 10pp).The Administrative Admin responsibilities will include finalizing formatting of correspondence, prepare DocuSign (i.e., stop notices, invoices, pay vouchers, etc.) for Contract Administrators.The ideal...


  • Los Angeles, United States Solugenix Full time

    Administrative Assistant IIILos Angeles, CA (Hybrid)3-month contract (possibility for extension)Job ID 2024-9905 Solugenix is assisting a client, a prestigious and large investment management company in their search for an Administrative Assistant III. This is an 3-month contract opportunity based out of Los Angeles, CA (Hybrid). The level III Administrative...


  • Los Angeles, United States Aleut Federal, LLC Full time

    **Administrative Assistant III** **Job Summary**: Provide clerical and administrative assistance to the project, and other duties as assigned. **ESSENTIAL JOB FUNCTIONS** - Provides a variety of administrative and clerical duties related to the operation of the office. - Plans and coordinates administrative duties and functions. Prepares correspondence for...


  • Los Angeles, United States SA4 CALL CENTRE LTD Full time

    We are seeking a detail-oriented Administrative Assistant to join our team. The HR Administrative Assistant will provide essential administrative support to the HR department, helping to ensure the smooth and efficient operation of HR functions. This role involves handling a variety of administrative tasks, maintaining employee records, and assisting with HR...


  • Los Angeles, United States Infojini Full time

    Job DescriptionJob DescriptionDesires Experience Below:A high school diploma or general education test (GED) and 6 years of relevant experience; or Associate's Degree from an accredited college or university in a related field and 4 years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and 2...


  • Los Angeles, California, United States UCLA Health Full time

    Make a positive impact on one of the nation's top health systems. Help ensure the efficient delivery of award-winning patient care. Take your professional expertise to the next level. UCan do all this and more at UCLA Health. As the Administrative Assistant III (AA3) Image Librarian Assistant and Scheduling Coordinator, the AA3 is responsible for a full...


  • Los Angeles, United States Sierra Aviation Group Full time

    Job Overview: **Duties**: - Perform clerical duties, including data entry, answering phone calls, and managing correspondence - Assist in organizing and scheduling appointments - Maintain filing systems, both electronic and physical - Handle customer inquiries and provide excellent customer service - Assist with event planning and coordination - Manage...


  • Los Angeles, United States UCLA Health Full time

    **Description** Make a positive impact on one of the nation’s top health systems. Help ensure the efficient delivery of award-winning patient care. Take your professional expertise to the next level. As the Scheduling Coordinator for Cross-Sectional and Vascular Interventional Radiology, responsibilities include scheduling appointments, providing financial...


  • Los Angeles, California, United States UCLA Health Full time

    Under the general supervision of the Clinic Manager and Director the Medical Assistant III will provide administrative and patient care support to physicians and other health care professionals in department clinics. The MA 3 will travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Other duties, as...


  • Los Angeles, United States Nexus HR Services Full time

    **Medical Assistant - Los Angeles, CA and Van Nuys, CA** **Compensation: $22 to $24 per hour** **_ Nexus HR is looking for an experienced, Spanish-bilingual medical assistant with phlebotomy experience and a CPT1 license._** **About the Job** - Provides clinical and administrative assistance for their assigned clinic for evening shifts. This position...


  • Los Angeles, United States Adeptus Solutions, Inc. Full time

    **SUMMARY** Adeptus Solutions Inc. is hiring a General Clerk III to support the Army National Guard (ARNG) - Recruit Sustainment Program (RSP) Services. The RSP General Clerk III is responsible for administrative functions and quality control in support of new ARNG enlistment recruit documents, assist coordinating shipping dates for new recruits, and timely...

  • HR Administrator

    2 days ago


    Los Angeles, United States University of California - Los Angeles (UCLA) Full time

    Under the direction of the Assistant Director of Human Resources, the HR Associate plays a crucial role within the SD&H HR Team, supporting departments within Student Development & Health, and contributing as an integral member of the Student Affairs Human Resources Team. This role is responsible for aiding in the administration of ...

  • HR Administrator

    2 days ago


    Los Angeles, United States UCLA Full time

    Under the direction of the Assistant Director of Human Resources, the HR Associate plays a crucial role within the SD&H HR Team, supporting departments within Student Development & Health, and contributing as an integral member of the Student Affairs Human Resources Team. This role is responsible for aiding in the administration of employment, compensation,...


  • Los Angeles, United States Nexus HR Services Full time

    Job DescriptionJob DescriptionMedical Assistant - Los Angeles, CA and Van Nuys, CACompensation: $22 to $24 per hourNexus HR is looking for an experienced, Spanish-bilingual medical assistant with phlebotomy experience and a CPT1 license.About the JobProvides clinical and administrative assistance for their assigned clinic for evening shifts. This position...


  • Los Angeles, United States Nexus HR Services Full time

    Job DescriptionJob DescriptionMedical Assistant - Los Angeles, CA and Van Nuys, CACompensation: $22 to $24 per hourNexus HR is looking for an experienced, Spanish-bilingual medical assistant with phlebotomy experience and a CPT1 license.About the JobProvides clinical and administrative assistance for their assigned clinic for evening shifts. This position...

  • Medical Assistant Iii

    3 weeks ago


    Los Angeles, United States UCLA Health Full time

    **Description** Venice Family Clinic is a leader in providing comprehensive, high-quality primary health care to people in need with compassion, dignity and respect. In November2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of experience helping patients regardless of their income, insurance or immigration...

  • Medical Assistant III

    4 weeks ago


    Los Angeles, United States UCLA Health Full time

    JOB DUTIES Description Venice Family Clinic is a leader in providing comprehensive, high-quality primary health care to people in need with compassion, dignity and respect. In November2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of experience helping patients regardless of their income, insurance or...

  • Medical Assistant III

    2 weeks ago


    Los Angeles, United States UCLA Health Full time

    JOB DUTIES Description Venice Family Clinic is a leader in providing comprehensive, high-quality primary health care to people in need with compassion, dignity and respect. In November2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of experience helping patients regardless of their income, insurance or...


  • Los Angeles, United States Kaiser Permanente Full time

    Job Summary: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event...