HR Administrative Assistant

3 weeks ago

Los Angeles, United States Infojini Full time
Job DescriptionJob Description

Desires Experience Below:

  • A high school diploma or general education test (GED) and 6 years of relevant experience; or Associate's Degree from an accredited college or university in a related field and 4 years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and 2 years of relevant experience.
  • INTERMEDIATE KNOWLEDGE:  MSOffice (EXCEL), Adobe, DocuSign. 
  • KNOWLEDGE IN PROCESSING: Invoices (heavy) and HR database (i.e., Oracle) .
  • MUST HAVE:   HR Medical and Worker’s Comp Screening
  • Personable, Team Player, Flexible, Multitask and handles pressure well.
  • Detail orient, Organized, Strong Written and Verbal Communication skills a must.
  • Valid CA driver license.

Monitor the email inboxes for HR Medical and Accommodations and Workers Compensation, forward
escalated request to Analyst or Manager as needed. Assist with the Medical Surveillance program by handling
the medical screening for pre-em ployment, annual exams, and follow-up appointments for safety-sensitive,
commercial drivers, and vanpool staff for all MWD locations. Collect and organize all results, and work with
Provider to develop system to ensure copies are provided to all employees. ssist with the DOT queries for
Commercial drivers and assist with scheduling site visits for TPA to conduct random drug testing. Schedule
screening and testing for potential chemical exposures. Handle heavy invoicing, which includes reviewing,
reconciliation, and redacting confidential information and working with Accounting staff to ensure payment.
Send out forms and template letters via DocuSign, then download PDFs for files. Handle the filing for the
team, which includes both paper and electronic files. Provide general administrative support which requires
scanning documents to create PDF files, organize filings, creating excel sheets, and assisting with other
administrative support duties as needed.

The position is needed to support the overall medical surveillance by coordinating the medical screening

oan assist with the DOT random and follow-up drug testing, and COVID tracking for Metropolitan to remain
compliant.

Working with confidential documents on a daily basis. Have Seong ao unistratye experience supporting staff
that handle Accommodations, DOT drug testing, medical exams, ADA Accommodations, and Worker's Comp

claims. Employee must have computer using Excel, MS Word and Adobe Pro on a daily basis. Familiar with
HRIS databases and required to use DocuSign.
 

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