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Legal Assistant

3 months ago

Indianapolis, United States Ebbinghouse Law Group Full time
Job DescriptionJob Description

Growing Tax Resolution and Bankruptcy Law Firm is hiring an Office Assistant in Indianapolis.


Our Office Assistant provides clients and potential clients with the ultimate customer service experience and handles very important attorney support tasks. We help people be seen as individuals, not as a tax or financial problem. Doing this job right requires the right combination of empathy, communication skills, attention to detail, and technical skills. You’ll play an integral role in creating memorable client experiences and helping the firm’s owner grow the business.


SEE INSTRUCTIONS FOR APPLYING AT THE END. APPLICATIONS THAT DO NOT FOLLOW INSTRUCTIONS WILL NOT BE SEEN OR RECEIVE A RESPONSE.


This important position involves critical administrative duties related to customer service and direct attorney support. The firm is growing quickly, and the owner needs front-line support to “keep the trains running on time” and keep clients happy. The basic duties of the position are:


  • Answering the phone
  • Greeting visitors, prospects, clients, and referral sources
  • Meeting with potential clients and clients
  • Scheduling and ensuring calendars are up-to-date and organized
  • Calendaring deadlines & reminders
  • Managing the mail
  • Sending letters, notecards, emails, newsletters, and thank you cards
  • Organizing case files and business files
  • Making copies/scanning documents
  • Meeting with potential and existing clients
  • Utilizing software for the preparation of bankruptcy schedules and IRS financial forms
  • Entering attorney time into the computer system
  • Preparing initial bills for attorney approval and sending approved bills to clients


This job is a key position in the firm. It is a full-time job, so you MUST be able to work “in the office” for 40 hours per week. You must have excellent attendance and organization skills.


  • Customer service experience and experience working in an office in a clerical/secretarial role are required. Legal experience is a plus
  • You will be working on many tasks and cases concurrently over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so we never miss a deadline
  • You must be comfortable with a computer and standard office applications (Word, Outlook email & calendar, Google, Excel, and so on)
  • You must have excellent spelling and grammar
  • A penchant for accuracy and attention to detail are required to avoid mistakes that can cost clients (and us) dearly
  • You MUST be a positive person
  • You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as on Monday at 9 am


We are growing fast and investing time and energy in building our A-Team.


We are looking for someone who can hit the ground running. This job is a career position but is not ideal as a first professional job.


Initial compensation will be based on prior experience and current pay. Raises will be based on job performance. The position is full-time and offers paid holidays. Additional benefits may be available.


For the right person, this will be a highly rewarding position. If this sounds like a good fit for you, you will need to complete a two-step process to be considered. Prepare a cover letter that explains what you believe are the 3 most important qualities needed for an attorney’s assistant, and why you believe they are the most important qualities. As a closing sentence please write, “I have read the instructions contained in the job posting and have followed the instructions.”


Compensation

$17 - $26 hourly

Compensation:

$17 - $26 hourly

Responsibilities:
  • Be willing to take on any other necessary administrative tasks to help the firm run smoothly
  • Process client billing properly using daily time records with help from the accounting department
  • Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested
  • Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
  • Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
  • Perform legal research, as needed, with help from attorneys and paralegals
  • Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents as needed



Qualifications:
  • Able to meet demanding deadlines in a fast-paced environment
  • Applicants must be able to type 50 words per minute or faster
  • High school diploma or equivalent is required; associate’s degree is a plus
  • Organizational skills and communication skills are necessary for this position
  • Ability to comfortably use all Microsoft Office products
  • Candidates must have worked with legal software, case management, and docketing programs
  • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant


About Company

We help people be seen as individuals, not just people with tax or financial problems. They may owe money to the IRS or the State of Indiana and face collections efforts, be undergoing an audit, or need to contest the amount the government claims they owe. Our law firm represents individuals before the I.R.S., Indiana Department of Revenue, in the U.S. Tax Court, and the United States Bankruptcy Court to help them get their life back.