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Project Coordinator

4 months ago

Chino Hills, United States Arellano Associates Full time
Job DescriptionJob DescriptionDescriptionArellano Associates (AA) is a specialized public outreach and communications consulting firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California and beyond. 

The Project Coordinator (PC) is a full-time position, which performs a variety of tasks for public
outreach and stakeholder engagement programs as a member of a project team and under the
guidance of a project manager. This is junior-level position with opportunities for ongoing
growth within the company.
Key ResponsibilitiesThe PC position requires the full range of communications skills, including but not limited to:
  • Engaging target audiences in-person and online with effective and innovative stakeholder/public engagement methods that deliver relevant information and solicit stakeholder feedback
  • Creating project presentations, e-communication, and social media postings
  • Applying the latest tech tools to communicate project information and receive public input, such as: ArcGIS, SurveyMonkey, MetroQuest, Poll Everywhere, TypeForm,
  • dashboards, interactive maps, etc.
  • Utilizing Adobe Creative Suite programs for basic file creation and editing, including InDesign, Illustrator, PhotoShop, and/or PremierePro
  • Establishing and coordinating project-related vendor services, such as catering services translation services, toll-free phone lines, meeting logistics and supplies, and event staffing
  • Monitoring social media postings, “helplines”, project task completion, line item
  • expenses, and project time lines
  • Responding to stakeholder inquiries and maintaining records of public input and
  • feedback
  • Performing project tasks within allotted timeframe and budget parameters
  • Communicating issues to management and directions to junior staff
  • Researching and writing company project histories, marketing materials, collateral materials (fact sheets, brochures, newsletters), and website content, as needed

Skills, Knowledge and Expertise
  • Possess excellent written and verbal communication skills
  • Be detail-oriented, flexible, and able to multi-task in a dynamic environment
  • Be comfortable interacting with the public virtually and in-person
  • Be available to attend public meetings and in-person events during workday, evening
    and weekend hours
  • Be proficient in Microsoft Office, OneDrive/Sharepoint, Google Maps, Google Drive,
    Constant Contact, and social media platforms (Facebook, Twitter, Instagram, Linkedin)
  • Be familiar with digital engagement tools, including, but not limited to electronic
    mapping, online survey tools, and other public engagement software, such as Adobe
    Creative Suite, ArcGIS, SurveyMonkey, Metro Quest, Poll Everywhere, TypeForm,
    WordPress and Geosocial interactive mapping
  • Possess basic knowledge of Adobe Creative Suite programs (Acrobat, Illustrator,
    InDesign, Photoshop)

Minimum Requirements
  • 3-5 years of experience in public outreach, marketing, communications, public relations,
    government relations, planning, public policy, and/or a related discipline
  • Bachelor’s Degree in related discipline (highly preferred)