Part-Time Office Manager

2 months ago

Palo Alto, United States Codi Full time
Job DescriptionJob Description

About Codi:

We're on a mission to empower companies to thrive and employees to love their work lives. Codi creates a flexible workplace solution designed for the way people work today, with hospitality at its core. We built Codi to break the status quo. We're simply the fastest, easiest, and most flexible office space partner. More than a space provider, Codi becomes a company's growth partner, adapting their spaces to the team culture and growth needs.

In the Role:

We’re looking for a Part-Time Office Manager to join Codi, becoming an essential member of our Office Experience team. This is a contracted 1099 position. In this role, you'll manage and enhance our clients' office environments, ensuring a seamless and positive experience. You'll work alongside top-tier professionals from renowned companies like Airbnb, Lyft, WeWork, Sonder, Postmates, and others. You will report directly to the Senior Support Manager, facilitating effective communication and coordination between Codi and our clients.

Responsibilities:

  • Serve as the primary on-site liaison between Codi and the client's team, facilitating clear and effective communication.
  • Manage daily office operations, including handling mail, preparing meeting rooms, and managing office supplies.
  • Monitor and maintain beverage, paper, and consumable stock levels, ensuring they meet contracted levels with Codi.
  • Coordinate logistics for new furniture and office equipment from the Codi add-on catalog, overseeing delivery and installation.
  • Utilize Codi’s work order platform to coordinate maintenance and repair issues with the internal Codi team and partners.
  • Escalate urgent issues to the appropriate Codi partners & internal teams, ensuring timely and effective resolution.
  • Provide weekly reports to Codi on office conditions, stock levels, and any issues, keeping the Codi team informed and proactive in managing the space.
  • Undergo company-specific training to align with the client’s practices and communication channels.
  • Examples of tasks include providing orientation for new employees, ensuring they have the necessary resources and access to start their roles smoothly, and arranging catering for meetings or events.

Who You Are:

  • You're adaptable and flexible, comfortable with part-time work and managing multiple clients. You excel at liaising between Codi and client teams, effectively reporting to various stakeholders.
  • You're a proactive self-starter with experience in office management, thriving in fast-paced environments and collaborating with team members.
  • You have a meticulous eye for detail, efficiently handling tasks and being hands-on with office layouts, supplies, and events.
  • You're impact-driven, prioritizing essential tasks and consistently delivering high-quality results, with strong organizational skills.

Unfortunately…

We will *not* be a good fit for you if:

  • You enjoy the structured corporate world
  • You’d rather avoid human interactions
  • You dislike the idea of hybrid/flexible workspaces or offices

Requirements

Skills:

  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.

Technical Proficiency:

  • Proficiency in using office management systems and tools, such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar).
  • Familiarity with communication tools like Slack, Microsoft Teams, Zoom, and Google Meet.
  • Experience with project management software like Asana, Trello, or Monday.com.
  • Comfortable with cloud storage and collaboration platforms like Dropbox or OneDrive.

Bonus Qualifications:

  • Experience working in flexible or co-working spaces.
  • Familiarity with vendor coordination and event logistics.

Benefits

  • Work a consistent part-time schedule with a minimum of 10 hours per week
  • Work in the PropTech industry
  • Collaborative environment as you work closely with Codi’s internal team and partners
  • Competitive pay
  • Access the latest office management tools and technologies
  • Be a valued member of a supportive team

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