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Executive Administrative Assistant

2 months ago

Front Royal, United States Moms In Motion Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


Moms in Motion has an opening for an Executive Administrative Assistant to the Chief Information Officer. This is a full-time, fully remote position. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

MUST live in Eastern time zone (EST).

Key Responsibilities:
  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by the CIO.
  • Draft and prepare correspondences
  • Manage the Executive's contacts
  • Assist in preparing and managing presentations
  • Be responsive to emails/texts/phone calls, with contacts outside the organization.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
  • Complete adhoc projects as assigned
  • Organize complex calendars and schedules; resolving any scheduling issues
Skills and Qualifications:
  • 2+ years of related experience required in working in an executive assistant role supporting C-Level executives.
  • Advanced Proficiency in Google Suite, Adobe and Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally.
  • Strong time management skills, organization, scheduling and project coordination experience
  • Excellent interpersonal skills to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Strong administrative writing skills, reporting skills, and presentation skills
  • Experience in travel logistics is a plus
  • Event planning is a plus
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
Preferred Attributes:
  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the CIO
  • Ability to think outside of the box with a sense of urgency.
Employee Benefits and Perks
  • 11 Paid Holidays
  • PTO
  • Paid Training
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
  • 401K (retirement plan - Employer match)
  • Employee Assistance Program
  • Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
  • Telemed Virtual Medicine
  • Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
  • Annual Technology Stipend
  • Monthly Cell phone Reimbursement
  • Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
  • Team Member Health and Wellness programs
**For more information please visit www.momsinmotion.net**

This is a remote position.