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HR Coordinator

2 months ago

Chapel Hill, United States Child Trends Full time
Job DescriptionJob Description

Child Trends is looking for a full-time HR Coordinator to support a wide variety of tasks across the HR department. This position is ideal for someone looking to grow a broad set of skills in HR. Child Trends is a friendly, creative, and team-based work environment. We run our HR department in an open collaborative way with a focus on cross training and shared access. This position would report to the HR Generalist and is based in Bethesda, MD just three blocks from the Metro station.


Duties and Responsibilities
Recruiting (50%)
• Review and process applications for specific positions
• Conduct scripted phone screens and reference checks as requested
• Arrange interviews by coordinating schedules; arranging travel, lodging, and meals for candidates as necessary.
• Initiate skills assessments and background checks as requested
• Prepare offer letters for review using templates
• Handle all recruiting activities for certain temporary positions
• Use and maintain recruitment tools including sets of interview questions and standard skills assessments. Help update and develop new tools as needed.
• Support organizational recruitment efforts with tasks such as posting positions on job boards, reviewing resumes, and coordinating interviews.
• Help update job openings section of the website and post open positions externally
• Assist with targeted outreach and curating posting resources
• Maintain accurate candidate records for each requisition and generate reports as needed.
• Support the development of policies and practices that increase diversity in recruitment
• Avoid legal challenges by understanding current legislation around employment categories, illegal discrimination, and posting and record retention requirements for government contractors.
Employee Relations (10%)
• Help conduct new hire orientations and assist with collecting materials
• E-Verify new employees within 3 days of hire
• Send 90-day review reminders to supervisors and process referral forms
• Help keep staffing summary and org chart updated
• Maintain physical and electronic employee files
• Assist with directing staff to resources, collecting forms, and answering questions
• Help enforce employment policies and report issues
• Assist with scheduling & facilitating staff focus groups and help respond to staff council requests
Training (15%)
• Assist with identifying training needs and prioritizing
• Assist in developing content and QC’ing materials
• Assist with scheduling, facilitating, and tracking trainings
Benefits & Compensation (10%)
• Help compile source materials and employee data for compensation analysis
• Participate in discussions around benefit changes
• Assist with new hire benefit enrollments
• Assist with Bill Reconciliations
• Help prepare open enrollment materials
• Assist with wellness planning
• Periodic data entry and reporting to help track benefits eligibility
General Admin and Special Projects (15%)
• Help respond to emails in hr and recruitment inboxes and maintain records
• Help update resources on SharePoint
• Help maintain Safety Committee materials
• Assist with special projects as needed such as audits, open enrollment, and compensation analysis etc.
• Other duties as necessary, including general administrative tasks such as record keeping.
Qualifications:
• HS diploma or GED required, bachelor’s degree preferred.
• Some coursework or experience in Human Resource Management preferred but not required.
• 1 year of relevant HR experience required, this position will handle confidential information and requires the exercise of discretion and sound judgement. A basic understanding of employment laws is strongly preferred.
• Spanish language fluency preferred.
• Knowledge of a variety of computer software applications including Outlook, Excel, Word, and PowerPoint is required.
• Prior experience with ADP is helpful, but not required.
• Excellent writing, organizational, and communication skills required. Must be able to communicate precisely and alter tone appropriately to suit the situation and audience both verbally and in writing.
• High level of interpersonal skills to handle sensitive and confidential situations. Demonstrated poise, tact and diplomacy and an ability to work well with others is necessary.
• Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Strong organizational skills with attention to detail, and the ability to follow instructions required.