Operations Coordinator

2 weeks ago

New York, United States Bric Arts Media Full time
Job DescriptionJob DescriptionSalary:

About BRIC: 


BRIC is a leading arts and media institution anchored in Downtown Brooklyn whose work spans contemporary visual and performing arts, media, and civic action. For over forty years, BRIC has shaped Brooklyn’s cultural and media landscape by presenting and incubating artists, creators, students and media makers. As a creative catalyst for the community, BRIC ignites learning in people of all ages and centralizes diverse voices that take risks and drive culture forward. BRIC builds Brooklyn’s creative future.


About the Operations Coordinator Role: 

The Operations Coordinator will assist with day-to-day operations at BRIC House, overseeing office inventory, greeting visitors and assisting with administrative tasks. This role will also assist with on-site events and programming. 


What You’ll Do in the Role:


The Operations Coordinator will be responsible for the following in addition to any other projects or responsibilities as assigned by their manager, the Director of Operations. 


Welcome Desk and Office Management 

  • In conjunction with the Director of Operations, work with Part-Time Greeter Staff of BRIC House to ensure a welcoming environment for visitors and staff. This includes covering shifts at the welcome desk each week. 
  • Order and organize office supplies including taking weekly inventory and placing special orders as needed. 
  • Manage incoming and outgoing mail. This includes managing the postage meter account, distributing incoming mail and scheduling deliveries and pickups as needed. 
  • Maintain all office equipment and shared administrative spaces.


Operations Team Administrative Support

  • Maintain BRIC’s Operations Department tools and documentation including Event Trackers, Inventory, Contact Sheets, and Building Access logs. Support Operations team in the creation and maintenance of reports.
  • Assist Operations team with scheduling meetings and vendor visits. 
  • Work with BRIC staff and Director of Operations to fill staff space booking requests.
  • Draft departmental correspondences about facility updates, procedures and policies. 
  • Submit and track invoices as well as reconcile departmental credit card. Liaise with the finance team as needed.
  • Work with the People and Culture team on shared administrative projects and documentation around BRIC wide policies, venues and information. 
  • Shared administrative support for other departments as needed and assigned by the manager.


You’ll Bring these Skills and Strengths to the Role:

  • Mission & Values Alignment: A passion for BRIC’s support of the arts in Brooklyn and a deep commitment to building community, igniting learning and making change through the arts and creativity.
  • Communication & Relationship Building: Committed to effective communication and building relationships with internal staff, producers, artists, external crew, clients and vendors. 
  • Experience & Qualifications: 
    • Minimum one year of arts administration experience.
    • Strong problem-solving and critical thinking skills in addition to exceptional written and verbal communication skills. 
    • An excellent attention to detail.
    • Demonstrated experience with Microsoft Office Suite and Google Suites.
  • Commitment to Equity & Inclusion: Brings experience operationalizing equity within event production and setting an equity and justice rooted strategy for staffing and team management.


Other Things to Know:

  • Compensation: The annual salary range for this position is $45 - $50K.
  • Status and location: This is a full-time, exempt role based in our Brooklyn office. This role is fully in-person. 
  • Benefits: BRIC has a comprehensive benefits package, including paid time off, 403B retirement plan, pre-tax transit cards, medical flexible spending plans and more. BRIC currently pays 100% of the premium for employee medical, dental and vision coverage starting on the first of the month after 2 months of employment. 
  • Mission & Values: BRIC is committed to building Brooklyn's creative future. We advance opportunities for visual artists, performers, and media makers. We present bold work that reflects diverse audiences and speaks to the world. We ignite learning in people of all ages. We unite Brooklyn through art and creativity to build community and make change.


How to Apply:

All applicants must submit a resume, together with a cover letter outlining the ways in which their skills and experience align with our specific needs, via our online application portal found here on our website.  Candidates of color and from traditionally underrepresented backgrounds are highly encouraged to apply.

BRIC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot be used as a basis for an employment decision. 

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