Facilities Assistant

1 week ago

Philadelphia, United States American Heritage Credit Union Full time
Job DescriptionJob Description

American Heritage Credit Union, a $4.8+ billion Credit Union has an immediate opening for an experienced Facilities Assistant. This position is responsible for managing the flow of incoming and outgoing mail and parcels, as well as internal communications within the Credit Union, ensuring accuracy and prompt delivery to intended participants. Maintaining the Credit Union's fleet of vehicles to ensure proper maintenance and compliance with required inspections, registration, and insurance. Serving as the first point of contact in many cases for patrons, vendors, and visitors to the Credit Union. Assisting with other Facilities-related duties as required. Providing an ultimate level of service to the members, clients, and associates of American Heritage Credit Union.

REQUIREMENTS/DUTIES:

  • Accept, process, sort, log, and distribute all incoming mail, packages, and interoffice correspondence from USPS, UPS, FedEx, and other vendors to the proper department per mailroom and/or company procedures in a timely manner.
  • Sort, meter, and process all outgoing mail; Prepare bulk mailings for delivery to post office. Maintain mail machine.
  • Perform daily pickup of USPS Business Reply mail from the post office.
  • Perform pickup of USPS Mail MC payment from the post office up to three times per year.
  • Fulfil supply requests that are submitted via the HelpDesk System and replenish supply room inventory as needed.
  • Coordinate maintenance of Credit Union fleet vehicles, which includes but is not limited to transporting vehicles for service/repair and maintaining compliance with state laws to ensure that vehicle registrations, inspections, and insurance are up to date.
  • Maintain and monitor vending machines and collect deposits on a prescribed schedule according to standard operating procedures.
  • Create user and portal access to the company's FedEx shipping site for employees as necessary.
  • Maintain company's access to office supply vendor account portals.
  • Greet and assist all visitors, delivery persons, and vendors at The Inn of the main campus.
  • Perform safety walkthrough of the main campus four times per month.
  • Escort all vendors as assigned throughout Credit Union properties during preventative maintenance visits.
  • Purchase and pick up supplies needed for various Community Room meetings/events.
  • Assist with daily Community Room setup and breakdown.
  • Assist with company shredding by consolidating shred bins on a monthly basis and participating in company shredding events throughout the year.
  • Assist with holiday illumination/decorating at the main campus. Participation in annual Grand Illumination event required.
  • Perform light duty maintenance at the company's Interplex location as required.
  • Assist with Facilities maintenance duties as assigned.
  • Ensure mailroom area is clean, secure, and well maintained on a daily basis in conjunction with our clean desk policy.
  • Assist with Courier duties or as transportation driver as needed.
  • Perform front desk/receptionist functions as needed.

QUALIFICATIONS:

  • One to twelve months of similar or related experience.
  • Attention to detail/Organizational skills.
  • Ability to read and understand a wide range of materials.
  • Integrity, discretion, and respect for confidentiality and privacy.
  • Ability to prioritize and work under pressure.
  • Typing, computing, and data entry skills.
  • Effective computer skills and ability to utilize various types of computer programs and phone system.
  • Proficiency with Microsoft Office (Outlook, Word, Excel).
  • Ability to operate basic maintenance tools and equipment.
  • Valid driver's license required.
  • Ability to lift and/or move up to 35 pounds

*** Come experience why American Heritage Credit Union is a nine-time award winner in the Philadelphia Business Journal Best Places to Work contest ***

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