Facilities Assistant

1 week ago


Philadelphia, United States Cohen Seglias Full time

The Facilities Assistant is primarily responsible to perform copy center tasks, hospitality, meeting and event preparation/clean up, and administrative support to various departments. This position also assists the Director of Operations with general facilities management as well as daily and long term projects.


Essential Duties & Responsibilities:

Copy Center:

  • Receive, sort and distribute incoming mail, packages and deliveries
  • Scan, copy, print and fax documents
  • Unitization of documents for document review platforms
  • Process outgoing mail
  • Administrative station “out” bin sweeps
  • Move boxes to/from on-site storage rooms

Hospitality / Facilities:

  • Assists with meeting set-up and clean-up in the office and building’s conference center
  • Maintain the reception area
  • Meeting beverage set-up
  • Post-meeting clean-up
  • Light equipment maintenance/troubleshooting
  • Beverage replenishment in refrigerators as needed

Administrative:

  • Provides general administrative and clerical support, when needed
  • Assists with the preparation of dormant files for electronic retention
  • Assists staff with various requests (i.e. sort documents, prepare envelopes for mailing, binder assembly, exhibit preparations, etc.)

Other Duties and Responsibilities:

  • Local hand delivery requests;
  • Meet attorney/client outside the office to receive/deliver packages/boxes;
  • Other duties as identified by the Director of Operations


Skills/Knowledge Requirements:

  • Working knowledge of Microsoft Office and Outlook;
  • Ability to work independently and as a team;
  • Ability to multitask;
  • Ability to lift up to 40 lbs.;
  • Ability to demonstrate problem solving skills.
  • Maintain a pleasant, personable, and professional demeanor greeting employees and visitors.

Education/Experience Requirements:

  • High School Diploma or equivalent required;
  • Experience with scanning and electronic document management required;
  • A minimum of 3 – 5 years of relevant clerical experience preferred.


Please send cover letter, resume and salary requirements to careers@cohenseglias.com.


Cohen Seglias is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, gender, pregnancy, religion, national origin, ancestry, disability, genetic information, veterans’ status or military affiliation, sexual orientation, gender identity and expression, or other characteristics protected by applicable law.



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