![Northwestern University Settlement](https://media.trabajo.org/img/noimg.jpg)
Administrative Coordinator
4 weeks ago
Position: Administrative Coordinator
Reports to: Chief of Staff
Compensation: $20 - $24 per hour
Location: Chicago, IL
NURTURE, EDUCATE, INSPIRE. For more than 125 years, Northwestern Settlement has nurtured, educated, and inspired children and families in need in Chicago. Focusing on changing lives through education, social services, and the arts, Northwestern Settlement’s programs are fully integrated to meet the complex needs of our surrounding community. We believe that each generation should be better educated, more financially secure, and empowered to attain self-sufficiency.
POSITION OVERVIEW We are currently seeking a detail-oriented and organized individual to join our team as an Administrative Coordinator. The role is vital to ensuring smooth operations within our office and involves both front desk responsibilities and accurate data management.
DUTIES AND RESPONSIBILITIES
Staff front desk and oversee lobby area, greet and welcome visitors with a positive and helpful attitude
Answer, screen, and forward incoming phone calls
Manage conference room reservations
Assist with setup/clean up for meetings
Perform accurate data entry tasks, updating and maintaining databases, records, and files
Maintain office security by following safety procedures and controlling access via the receptionist desk
Help to register neighbors for food pantry when necessary
Handle and distribute incoming and outgoing mail, packages, and deliveries
Provide general administrative and clerical support for other programs as needed
Other duties as assigned by the Chief of Staff or CEO/President
QUALIFICATIONS
High school diploma or equivalent
Proven experience as a receptionist, front office or customer service representative, or similar role
Proficiency in Microsoft Office Suite (Word, Excel, Power Point), and Google Suite
Excellent organizational and multitasking abilities
Strong communication skills, both written and verbal; bilingual English/Spanish strongly preferred
Ability to work independently and as part of a team
Attention to detail and accuracy in data entry
Positive business image through dress, attitude and manners
POSITION TYPE
Full-time, hourly position
COMPENSATION
Compensation will be commensurate with experience and qualifications. We offer a robust health benefit package. In addition, all staff are equipped with the tools needed to succeed, including a dedicated work space, laptop, email, high-speed internet access, and all necessary supplies.
STATEMENT OF NON-DISCRIMINATION
Northwestern Settlement is proud to be an equal opportunity employer, making all employment decisions, including recruiting, hiring, training, and promoting without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic or classification protected by law.
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